Remote Executive Operations & CRM Coordinator

Mindtech Company; Delaware; On-site; USD 34,440 - 55,104; Part time

Job summary

Mindtech Company is seeking a remote Executive Operations Assistant to support the founders across administrative work, CRM management, and marketing execution. You will act as an extension of the founders, organize tasks, clarify intent, and drive follow-through with minimal supervision.

This role requires proactive behavior, strong communication, and comfort with video calls. You will coordinate calendars across U.S.

Qualifications

• Fluent English both written and spoken.
• Strong communication and interpersonal skills.
• Comfortable working directly with founders and clients.
• Excellent organizational and follow-through abilities.

Responsibilities

• Support executives with calendar management and meeting coordination across U.S. time zones.
• Prepare meeting agendas and capture action items with owners and deadlines.
• Track follow-through on agreed actions and follow up as needed.
• Join internal and client calls to assist coordination and execution.
• Coordinate travel planning when required.
• Prepare daily check-ins and end-of-day updates highlighting priorities and blockers.
• Support CRM, client outreach, and marketing execution as directed.

Skills

Fluent English

Communication

Organization

Video calls

Proactive mindset

Tools

Microsoft 365

CRM systems

LinkedIn

Microsoft Copilot

Job description

Mindtech Company is seeking a remote Executive Operations Assistant to support the founders across administrative work, CRM management, and marketing execution. You will act as an extension of the founders, organize tasks, clarify intent, and drive follow-through with minimal supervision.

This role requires proactive behavior, strong communication, and comfort with video calls. You will coordinate calendars across U.S.