Remote Executive Support Coordinator: Calendar & Travel

SmartPA; United States; Remote; USD 19,000 - 29,000; Full time

Benefits offered by this job

33 days holiday

Flexitime core hours 10:00–16:30

Employee assistance programme

Job summary

SmartPA is seeking an Executive Support Coordinator to join our Centre of Excellence, supporting a group of senior leaders across EMEA. You will own calendars, arrange travel and expenses, and protect their time to ensure priorities stay front and center.

You’ll work independently, spot scheduling conflicts early, build trusted relationships, and represent SmartPA professionally across regions. This role offers a fast-paced environment with room to grow as you streamline how leaders work.

Qualifications

• 2+ years coordinating executive calendars and travel
• Ability to handle complex scheduling across regions with minimal guidance
• Strong judgement and discretion with sensitive information
• Proactive in identifying conflicts and simplifying processes

Responsibilities

• Manage multi-region calendars and travel arrangements for senior leaders
• Process expenses and align travel with policy
• Protect leaders' time and maintain schedules for focus periods
• Represent SmartPA professionally in all interactions

Skills

Calendar management

Time management

Problem solving

Communication

Attention to detail

Independent worker

Tools

Google Workspace

Calendar tools

Docs/Sheets/Slides

Job description

SmartPA is seeking an Executive Support Coordinator to join our Centre of Excellence, supporting a group of senior leaders across EMEA. You will own calendars, arrange travel and expenses, and protect their time to ensure priorities stay front and center.

You’ll work independently, spot scheduling conflicts early, build trusted relationships, and represent SmartPA professionally across regions. This role offers a fast-paced environment with room to grow as you streamline how leaders work.