Remote Executive Operations & Marketing Assistant

Mindtech Company; Delaware; On-site; USD 52,000 - 78,000; Full time

Job summary

Mindtech Company is hiring a remote Executive Operations Assistant to support the founders and help manage day-to-day operations, including admin, CRM, and marketing execution. You will clarify intent, organize work, and drive follow-through with minimal supervision.

You will manage calendars, coordinate meetings, track action items, and engage with clients. The role requires proactive communication, video presence, and collaboration across sales, marketing, and operations.

Qualifications

• Fluent English speaker (written and verbal).
• Strong communication skills.
• Comfortable working directly with founders and clients.
• Strong organizational and follow-through skills.
• Confident using modern productivity tools.
• Ability to work overlapping U.S. business hours.
• Comfortable on video calls and meetings.
• Light graphic design experience (Canva or similar).
• Basic understanding of cybersecurity best practices, including phishing recognition, MFA usage, and secure handling of information.

Responsibilities

• Manage calendars and schedule meetings across U.S. time zones.
• Coordinate meeting agendas and ensure meetings are framed in advance.
• Review AI-generated meeting notes and extract action items, owners, and deadlines.
• Track follow-through on all agreed actions.
• Join internal and client video calls to support coordination and execution.
• Keep meetings organized and ensure next steps are clear.
• Coordinate travel planning when assigned.
• Send daily check-ins and end-of-day updates.
• Proactively remind leadership of deadlines and open items.
• Log contacts, notes, tasks, and follow-ups in the CRM.
• Engage with clients as part of sales cycles; assist with CRM records and outreach coordination.
• Coordinate with vendors, partners, and internal stakeholders including bookkeeping.

Skills

Fluent English

Strong communication

Founder collaboration

Organizational skills

Productivity tools

US hours overlap

Video calls

Canva design

Cybersecurity basics

Tools

Microsoft 365

CRM systems

LinkedIn

Microsoft Copilot

Job description

Mindtech Company is hiring a remote Executive Operations Assistant to support the founders and help manage day-to-day operations, including admin, CRM, and marketing execution. You will clarify intent, organize work, and drive follow-through with minimal supervision.

You will manage calendars, coordinate meetings, track action items, and engage with clients. The role requires proactive communication, video presence, and collaboration across sales, marketing, and operations.