Remote Executive Assistant & Admin Ops Lead

Blank Canvas Marketing; United States; Remote; USD 65,000 - 85,000; Full time

Job summary

Blank Canvas Marketing, a fully remote marketing agency, seeks an Executive Assistant to support operations and finance. You will manage calendars, invoices, and CRM, while coordinating with our accountant and ensuring records are organized.

The role requires strong English, reliability, and the ability to thrive in a remote startup environment. You’ll work with a distributed team across regions, contributing to process improvements and efficient project execution.

Qualifications

• Proven experience supporting executives or teams remotely.
• Strong written and spoken English with attention to detail.
• Familiarity with bookkeeping and US accounting basics.
• Willingness to learn new software and AI tools.

Responsibilities

• Prepare and send client invoices and reconcile payments.
• Maintain monthly bookkeeping records and coordinate with the accountant.
• Manage client database (CRM) and file management systems.
• Keep internal documentation accurate and searchable.
• Support project timelines by following up on tasks and deadlines.
• Create and improve systems to keep the business running smoothly.
• Manage calendars, book travel, and coordinate itineraries.
• Assist with occasional projects and tasks across countries.

Skills

Executive support

Calendar management

Bookkeeping

English communication

Proactive problem-solving

Independent remote work

AI / automation mindset

Tools

CRM

Google Workspace

Cloud-based tools

Job description

Blank Canvas Marketing, a fully remote marketing agency, seeks an Executive Assistant to support operations and finance. You will manage calendars, invoices, and CRM, while coordinating with our accountant and ensuring records are organized.

The role requires strong English, reliability, and the ability to thrive in a remote startup environment. You’ll work with a distributed team across regions, contributing to process improvements and efficient project execution.