Remote Executive Operations Lead

Inclusively Remote; United States; Remote; USD 12,000 - 30,000; Full time

Job summary

Advantage HQ is seeking an exceptional Executive Assistant/Operations Coordinator to optimize calendars, meetings, and communications across multiple time zones. You will safeguard executive time, prepare briefs, and manage confidential information with discretion.

You will also coordinate internal and external meetings, draft communications, track actions, and drive company-wide projects to timely completion, enabling executives to focus on strategic priorities.

Qualifications

• 3-7+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff, Operations Coordinator, or similar role.
• Experience supporting C-level executives, founders, or senior leaders.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail without losing sight of the bigger picture.
• Strong judgment and the ability to prioritize competing demands.
• Highly proactive — you anticipate needs rather than waiting for instructions.
• Strong follow-through and accountability.
• Comfortable working with confidential and sensitive information.
• Ability to operate independently with minimal supervision.
• Comfortable working across multiple time zones and with globally distributed teams.
• Strong technology skills and willingness to learn new tools quickly.
• Comfortable using AI and automation to improve productivity.
• Calm, resourceful, and solutions-oriented when priorities change.

Responsibilities

• Attend executives' meetings as needed and capture key decisions, actions, and commitments.
• Maintain clear follow-up lists and ensure owners meet deadlines.
• Proactively remind stakeholders about outstanding commitments.
• Track decisions and move them from discussion to execution.
• Help executives maintain visibility across multiple priorities and initiatives.
• Support company-wide projects and strategic initiatives across departments.
• Maintain project timelines, deadlines, and deliverables.
• Identify delays or blockers and elevate them early.
• Follow up with team members to ensure commitments are completed.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Timezone coordination

Cross-functional collaboration

Tools

Google Workspace

Slack

Asana

Notion

ChatGPT

Gemini

Claude

Job description

Advantage HQ is seeking an exceptional Executive Assistant/Operations Coordinator to optimize calendars, meetings, and communications across multiple time zones. You will safeguard executive time, prepare briefs, and manage confidential information with discretion.

You will also coordinate internal and external meetings, draft communications, track actions, and drive company-wide projects to timely completion, enabling executives to focus on strategic priorities.