Remote Executive Operations & CRM Specialist

Mindtech Company; Delaware; Remote; USD 34,000 - 55,000; Full time

Job summary

Mindtech Company is seeking a proactive Executive Assistant/Operations Coordinator to extend the founders, reducing friction and building structure across admin, CRM, operations, and marketing execution.

This remote contractor role requires initiative, strong organization, and the ability to overlap with U.S. business hours while coordinating with leadership and clients. Experience with LinkedIn marketing and basic Canva skills are a plus.

Qualifications

• Fluent English speaker (written and verbal).
• Strong communication and interpersonal skills.
• Comfortable working directly with founders and clients.
• Strong organizational and follow-through skills.
• Confident using modern productivity tools.
• Ability to overlap with U.S. business hours.
• Comfortable on video calls and meetings.
• Light Canva or similar graphic design experience.
• Basic cybersecurity awareness: phishing recognition, MFA, secure handling.

Responsibilities

• Provide Executive & Administrative Support and manage calendars.
• Coordinate meeting agendas and track action items with owners and deadlines.
• Maintain CRM records, log contacts, notes, tasks, and follow-ups.
• Support sales, operations, and vendor coordination.
• Plan and execute marketing activities and manage LinkedIn content.

Skills

Fluent English

Strong communication

Works with founders/clients

Organizational skills

Proactive / initiative

Productivity tools

Video calls comfortable

Graphic design basics

Cybersecurity basics

Tools

Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint)

CRM systems

LinkedIn

Microsoft Copilot

Job description

Mindtech Company is seeking a proactive Executive Assistant/Operations Coordinator to extend the founders, reducing friction and building structure across admin, CRM, operations, and marketing execution.

This remote contractor role requires initiative, strong organization, and the ability to overlap with U.S. business hours while coordinating with leadership and clients. Experience with LinkedIn marketing and basic Canva skills are a plus.