Remote Executive Coordinator for Senior Leader

flywheel; United States; Remote; USD 12,000 - 13,000; Full time

Job summary

Flywheel seeks a highly organized Virtual Executive Administrative Coordinator to support a senior leader by owning daily administrative and personal coordination tasks. You will manage calendars, triage communications, and handle priorities with discretion to improve efficiency and follow-through across professional and personal commitments.

Ideal candidates thrive on anticipation, problem-solving, and maintaining complex schedules in a dynamic environment.

Qualifications

• Minimum 1 year of experience as an executive assistant or in administrative support roles.
• Strong calendar management and scheduling expertise.
• Advanced email triage and professional written communication.
• Detail-oriented with exceptional organizational skills.
• Proactive mindset with the ability to anticipate needs.
• Adaptable and comfortable managing shifting priorities.
• Strong problem-solving and decision-making skills.
• Ability to act as a gatekeeper with sound judgment and discretion.
• Comfortable handling both business and personal tasks.

Responsibilities

• Handle personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and other errands.
• Provide comprehensive calendar management, coordinating professional, family, and personal appointments and commitments.
• Respond to race series communications and coordinate related orders and logistics.
• Track marketing activities, orders, shipments, and follow-ups to ensure timely completion.
• Support marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of books, coffee mugs, and other promotional materials.
• Manage firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics.

Skills

Calendar management

Email triage

Detail-oriented

Proactive mindset

Problem solving

Discretion

Gatekeeper

Task prioritization

Communication

Tools

Lawmatics

RingCentral

Google Workspace

Microsoft Office

Job description

Flywheel seeks a highly organized Virtual Executive Administrative Coordinator to support a senior leader by owning daily administrative and personal coordination tasks. You will manage calendars, triage communications, and handle priorities with discretion to improve efficiency and follow-through across professional and personal commitments.

Ideal candidates thrive on anticipation, problem-solving, and maintaining complex schedules in a dynamic environment.