Remote Executive Coordinator for Events and Operations

Beacon Hill Staffing Group, LLC; Washington (District of Columbia); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Remote work flexibility

Occasional DC-area meetings

Job summary

Beacon Hill Staffing Group, LLC seeks an Executive Coordinator to support the Executive Director in Washington, D.C., on a temporary to permanent basis. The role focuses on calendar management, scheduling, email oversight, and event coordination, with a fast-paced environment and opportunities to work on important policy events.

The position requires strong Microsoft Office skills, attention to detail, and ability to manage multiple priorities with minimal supervision.

Qualifications

• 2+ years of executive support, project coordination, event planning, or administrative experience.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint.
• Strong organizational, written communication, and time-management skills with exceptional attention to detail.
• Experience with CRM systems, project management platforms, Canva, and website content management systems preferred.

Responsibilities

• Provide executive support to the Executive Director, including calendar management, scheduling, email oversight, and meeting coordination.
• Coordinate conferences, webinars, board meetings, and policy events, including logistics, registrations, stakeholder communication, and vendor management.
• Manage invoicing, membership renewals, payment tracking, and administrative operations.
• Create presentations, reports, correspondence, and branded materials using Microsoft Office and Canva.
• Maintain CRM databases, organizational records, project timelines, and action items while supporting key organizational initiatives.
• Assist with stakeholder outreach, relationship management, and special projects in a fast-paced, entrepreneurial environment.

Skills

Executive support

Project coordination

Event planning

Administrative skills

Microsoft Office

CRM systems

Canva

Project management platforms

Outlook

Excel

Tools

Canva

CRM systems

Project management platforms

Microsoft Outlook

Microsoft Excel

Job description

Beacon Hill Staffing Group, LLC seeks an Executive Coordinator to support the Executive Director in Washington, D.C., on a temporary to permanent basis. The role focuses on calendar management, scheduling, email oversight, and event coordination, with a fast-paced environment and opportunities to work on important policy events.

The position requires strong Microsoft Office skills, attention to detail, and ability to manage multiple priorities with minimal supervision.