Executive Coordinator - $23-$26/hr - DC

Beacon Hill Staffing Group, LLC; Washington (District of Columbia); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Remote work flexibility

Occasional DC-area meetings

Job summary

Beacon Hill Staffing Group, LLC seeks an Executive Coordinator to support the Executive Director in Washington, D.C., on a temporary to permanent basis. The role focuses on calendar management, scheduling, email oversight, and event coordination, with a fast-paced environment and opportunities to work on important policy events.

The position requires strong Microsoft Office skills, attention to detail, and ability to manage multiple priorities with minimal supervision.

Qualifications

• 2+ years of executive support, project coordination, event planning, or administrative experience.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint.
• Strong organizational, written communication, and time-management skills with exceptional attention to detail.
• Experience with CRM systems, project management platforms, Canva, and website content management systems preferred.

Responsibilities

• Provide executive support to the Executive Director, including calendar management, scheduling, email oversight, and meeting coordination.
• Coordinate conferences, webinars, board meetings, and policy events, including logistics, registrations, stakeholder communication, and vendor management.
• Manage invoicing, membership renewals, payment tracking, and administrative operations.
• Create presentations, reports, correspondence, and branded materials using Microsoft Office and Canva.
• Maintain CRM databases, organizational records, project timelines, and action items while supporting key organizational initiatives.
• Assist with stakeholder outreach, relationship management, and special projects in a fast-paced, entrepreneurial environment.

Skills

Executive support

Project coordination

Event planning

Administrative skills

Microsoft Office

CRM systems

Canva

Project management platforms

Outlook

Excel

Tools

Canva

CRM systems

Project management platforms

Microsoft Outlook

Microsoft Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, nonprofit research organization is seeking a Executive Coordinator to join their team on a temporary to permanent basis in Washington, D.C.

About The Job:

• Provide executive support to the Executive Director, including calendar management, scheduling, email oversight, and meeting coordination
• Coordinate conferences, webinars, board meetings, and policy events, including logistics, registrations, stakeholder communication, and vendor management
• Manage invoicing, membership renewals, payment tracking, and administrative operations
• Create presentations, reports, correspondence, and branded materials using Microsoft Office and Canva
• Maintain CRM databases, organizational records, project timelines, and action items while supporting key organizational initiatives
• Assist with stakeholder outreach, relationship management, and special projects in a fast-paced, entrepreneurial environment

About You:

• 2+ years of executive support, project coordination, event planning, or administrative experience
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint
• Strong organizational, written communication, and time-management skills with exceptional attention to detail
• Experience with CRM systems, project management platforms, Canva, and website content management systems preferred
• Ability to work independently with minimal training and manage multiple priorities simultaneously
• Professional demeanor with sound judgment when working with senior leaders and external stakeholders

About The Position:

• Start Date: ASAP! Pay Rate: $23-$26/hr Permanent Salary: $65K-$70K
• Primarily remote schedule with occasional DC-area meetings and events
• Schedule: Monday-Friday, 9:00 AM - 5:00 PM
• Must support an in-person event in November

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)