Remote Executive Assistant to Leadership Team

BFL/B2F; Oregon; Hybrid; USD 80,000 - 87,000; Full time

Benefits offered by this job

$80,000 - $87,000 per year

Medical, dental, vision, life 보험

Remote work

Job summary

Black Futures Lab / Black to the Future Action Fund is seeking an organized Executive Assistant to support the Executive Director and Deputy Director. This remote role requires calendar management, travel coordination, meeting preparation, inbox management, and expense tracking.

Candidates should be highly organized, discreet, and able to manage multiple priorities across time zones. The position supports board meetings, events, and coordination with funders and external stakeholders.

Qualifications

• 3–5 years of experience providing administrative or executive-level support.
• Experience supporting senior leaders or multiple executives is preferred.
• Experience in nonprofit, advocacy, social justice, political, philanthropic, or mission-driven organizations is a plus.
• Strong calendar management, meeting coordination, and executive travel experience.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Manage calendars for the Executive Director and Deputy Director across time zones.
• Coordinate domestic travel, accommodations, and itineraries.
• Prepare meeting materials, take notes, and distribute summaries and next steps.
• Manage executive inboxes and route requests; support social media coordination as needed.
• Track expenses and maintain executive records; prepare reports and reimbursements.
• Provide event support for board meetings, funder meetings, and gatherings.
• Coordinate with staff to gather materials and track deadlines using organizational systems.

Skills

Calendar management

Executive support

Communication

Discretion

Multitasking

Remote collaboration

Tools

Google Workspace

Microsoft Office

Zoom

Project management tools

Job description

Black Futures Lab / Black to the Future Action Fund is seeking an organized Executive Assistant to support the Executive Director and Deputy Director. This remote role requires calendar management, travel coordination, meeting preparation, inbox management, and expense tracking.

Candidates should be highly organized, discreet, and able to manage multiple priorities across time zones. The position supports board meetings, events, and coordination with funders and external stakeholders.