Remote Executive Assistant for Mission-Driven Leaders

Black Futures Lab; United States; Remote; USD 80,000 - 87,000; Full time

Job summary

Black Futures Lab and Black to the Future Action Fund seek a highly organized Executive Assistant to support the Executive Director and Deputy Director in a fully remote role. The role emphasizes calendar management, travel coordination, email governance, meeting preparation, and records management across multiple organizations and time zones.

The ideal candidate will be dependable, discreet, detail-oriented, and able to prioritize competing demands while communicating professionally with

Qualifications

• 3–5 years of experience providing administrative or executive level support, preferably supporting senior leaders or multiple executives.
• Experience working in a nonprofit, advocacy, social justice, political, philanthropic, or mission-driven organization is preferred.
• Ability to manage multiple priorities, deadlines, and requests while maintaining accuracy and follow-through; strong professional judgment and discernment.
• Strong experience managing calendars, coordinating meetings, and arranging executive travel.
• Commitment to confidentiality; ability to exercise discretion when handling sensitive information.
• Proven organizational skills and exceptional attention to detail; strong written and verbal communication skills.
• Excellent interpersonal skills and the ability to communicate professionally with staff, board members, partners, funders, donors, and other external stakeholders.

Responsibilities

• Assemble meeting materials, including agendas, schedules, relevant documents, and prepare meeting briefs.
• Take meeting notes and distribute follow-up information and next steps.
• Provide administrative and logistical support for board meetings.
• Support the preparation, formatting, and proofreading of presentations, documents, spreadsheets, and other materials.
• Maintain organized executive files, meeting materials, records, and administrative documentation.
• Manage and organize executive inboxes, flag priority or time-sensitive messages, route requests, and track items requiring executive attention.
• Communicate professionally with internal and external stakeholders regarding administrative and scheduling matters.
• Support social media needs; post approved content, event photos, announcements, and other materials.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion/confidentiality

Remote work

Tools

Google Workspace

Microsoft Office

Zoom

Project management tools

Job description

Black Futures Lab and Black to the Future Action Fund seek a highly organized Executive Assistant to support the Executive Director and Deputy Director in a fully remote role. The role emphasizes calendar management, travel coordination, email governance, meeting preparation, and records management across multiple organizations and time zones.

The ideal candidate will be dependable, discreet, detail-oriented, and able to prioritize competing demands while communicating professionally with