Remote Executive Assistant to Development Leaders

Earthjustice; Denver (CO); Hybrid; USD 92,000 - 103,000; Full time

Job summary

Earthjustice in Denver, CO is seeking an Executive Assistant to provide executive administrative support to Development executives, manage complex schedules across time zones, coordinate travel, events, and projects, and ensure confidential information is handled with discretion.

The role is full-time (37.5 hours/week) with a strong emphasis on calendar management, meeting planning, and cross-department collaboration. Availability for periodic travel within the U.S. is required.

Qualifications

• 5+ total years of administrative work experience and/or education.
• Demonstrated experience supporting leadership, managing complex schedules, and supporting on and off-site meetings.
• Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite.
• Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role.
• Outstanding interpersonal, organizational, and verbal/written communication skills.
• Sound judgment and discretion with ability to handle sensitive and confidential information appropriately.
• Adaptability, resilience, curiosity, and openness to feedback.
• Available for business travel 5 or more days per year as required for in-person planning meetings.
• Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Responsibilities

• Serve as primary scheduler and calendar manager for Development executives and Director, DLT, coordinating with stakeholders to ensure time is allocated in accordance with strategic priorities.
• Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.
• Manage fundraising strategy processes and trainings, track opportunities, and prioritize across departmental requests in partnership with Director, DLT and the Office of the President.
• Plan, organize, and execute logistics for development staff outings, trainings, retreats, and group activities, including planning for the annual department-wide travel meeting.
• Actively pursue professional development and contribute to a culture of learning.

Skills

Calendar management

Executive support

Travel coordination

Multitasking

Communication skills

Discretion with confidential info

Education

5+ years administrative experience

Tools

Microsoft Outlook

Office 365

Job description

Earthjustice in Denver, CO is seeking an Executive Assistant to provide executive administrative support to Development executives, manage complex schedules across time zones, coordinate travel, events, and projects, and ensure confidential information is handled with discretion.

The role is full-time (37.5 hours/week) with a strong emphasis on calendar management, meeting planning, and cross-department collaboration. Availability for periodic travel within the U.S. is required.