Executive Assistant, Development

Earthjustice; United States; Hybrid; USD 90,000 - 114,000; Full time

Job summary

Earthjustice is seeking an Executive Assistant to provide executive administrative support to Development executives, manage complex schedules, coordinate travel, and support projects. This role reports to the Director, Development Leadership Team and may require travel.

A strong emphasis on discretion and proactive problem-solving is essential. The position offers full-time hours (37.5/wk) with preference for in-office presence in multiple cities, and remote candidates within the contiguous

Qualifications

• 5+ years of administrative work experience and/or education.
• Experience supporting leadership and managing complex schedules.
• Strong Outlook calendar management across time zones.
• Proficiency with Office365 suite.
• Ability to multitask with attention to detail in a fast-paced environment.
• Strong interpersonal, organizational, and verbal/written communication skills.

Responsibilities

• Serve as primary scheduler for Development executives and Director, DLT.
• Provide administrative and logistical support including travel coordination and document management.
• Manage fundraising processes, track opportunities, and prioritize department requests.
• Plan and coordinate development staff outings, trainings, and the annual department-wide travel meeting.
• Pursue professional development and contribute to a learning culture.

Skills

Admin experience

Schedule management

Outlook calendar

Office 365

Travel coordination

Discretion

Communication

Tools

Microsoft Office 365

Calendar tools

Job description

Earthjustice is the nation's leading environmental law organization. We wield the power of law and the strength of partnership to protect people’s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer.

Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected.

The Executive Assistant provides executive administrative support to Development executives by managing schedules, facilitating workflow, supporting projects, meeting and event planning and coordination, and other critical administrative duties. This position anticipates information needs, proactively coordinates information flow, and contributes to the creation of effective systems. The Executive Assistant works independently with minimal direction and is adept progressing action through ambiguity; is exceptionally responsive, action-oriented, and possesses a keen eye for detail and context; handles confidential matters with sound judgment and utmost discretion; is able to quickly pivot, re-prioritize, and flex between supporting and complementing different working styles; and is an enthusiastic team player able to identify gaps and problem solve.

Reporting to the Director, Development Leadership Team (DLT), this position works a full-time schedule (37.5 hours/week). Preference will be given to candidates willing to work at least one day per week from our San Francisco, CA, Seattle, WA, Los Angeles, CA, Chicago, IL, or Denver, CO office, but remote candidates in the contiguous U.S. who are willing to travel periodically will also be considered.

This is a non-supervisory position.

Responsibilities

Executive Administration and Support (70%)

• Serve as primary scheduler and calendar manager for Development executives and Director, DLT, coordinating with stakeholders to ensure time is allocated in accordance with strategic priorities.
• Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.
• Manage fundraising strategy processes and trainings, track opportunities, and prioritize across departmental requests in partnership with Director, DLT and the Office of the President.

Meeting & Logistical Planning, Coordination, and Project Support (30%)

• Provide Development project, initiative, and communications coordination, planning, and execution.
• Plan, organize, and execute logistics for development staff outings, trainings, retreats, and group activities, including planning for the annual department-wide travel meeting.

Ongoing Learning

• Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job’s requirements.

Qualifications

• 5+ total years of administrative work experience and/or education.
• Demonstrated experience supporting leadership, managing complex schedules, and supporting on and off-site meetings.
• Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite.
• Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role.
• Outstanding interpersonal, organizational, and verbal/written communication skills.
• Sound judgment and discretion with ability to handle sensitive and confidential information appropriately.
• Adaptability, resilience, curiosity, and openness to feedback.
• Available for business travel 5 or more days per year as required for in-person planning meetings.
• Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Salary and Benefits

We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment.

Salaries at Earthjustice are determined by working location and are commensurate with the experience required.

The annual salary range for this role in San Francisco, CA is $102,500 - $113,900.

The annual salary range for this role inChicago, IL, Seattle, WA, or Los Angeles, CA is $97,500 - $108,300.

The annual salary range for this role in Denver, CO is $92,300 - $102,600.

The annual salary range for this role in based remotely in the contiguous U.S. will vary based on specific location $87,200 - $113.900.