Executive Assistant to Development Leaders – Hybrid/Remote

Earthjustice; San Francisco (CA); Remote; USD 103,000 - 114,000; Full time

Benefits offered by this job

Casual work environment

Job summary

Earthjustice, the nation’s leading environmental law organization, seeks an Executive Assistant to provide administrative support to Development executives. The role manages schedules, coordinates workflows, supports projects, meetings, and events with discretion and strong attention to detail.

Reporting to the Director, Development Leadership Team, this full‑time role (37.5 hours/week) offers hybrid/remote options for contiguous U.S. candidates and travel for in‑person planning.

Qualifications

• 5+ total years of administrative work experience and/or education.
• Experience supporting leadership, managing complex schedules, and supporting on and off-site meetings.
• Strong Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite.
• Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role.
• Outstanding interpersonal, organizational, and verbal/written communication skills.
• Sound judgment and discretion with ability to handle sensitive and confidential information appropriately.
• Adaptability, resilience, curiosity, and openness to feedback.
• Available for business travel 5 or more days per year as required for in-person planning meetings.
• Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Responsibilities

• Serve as primary scheduler and calendar manager for Development executives and Director, DLT.
• Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.
• Manage fundraising strategy processes and trainings, track opportunities, and prioritize across departmental requests.
• Plan, organize, and execute logistics for development staff outings, trainings, retreats, and group activities, including planning for the annual department-wide travel meeting.
• Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Skills

Administrative experience

Leadership support

Multitasking

Communication skills

Discretion

Time-zone coordination

Travel coordination

Attention to detail

Tools

Microsoft Outlook

Office365

Calendar management

Travel logistics

Job description

Earthjustice, the nation’s leading environmental law organization, seeks an Executive Assistant to provide administrative support to Development executives. The role manages schedules, coordinates workflows, supports projects, meetings, and events with discretion and strong attention to detail.

Reporting to the Director, Development Leadership Team, this full‑time role (37.5 hours/week) offers hybrid/remote options for contiguous U.S. candidates and travel for in‑person planning.