Remote Executive Assistant to CEO - Part-Time, Global

HHM Talent; Chattanooga (TN); Remote; USD 24,796 - 38,572; Part time

Benefits offered by this job

Worker's comp included

Remote with occasional in-person meets

Job summary

HHM Talent is assisting a client in searching for a remote, part-time Administrative Assistant in the greater Chattanooga area to support the CEO. Responsibilities include email triage, document archiving, and coordinating with attorneys and financial professionals across the US, UK, and Europe.

The role requires strong organizational skills, discretion with confidential information, and the ability to work independently across time zones.

Qualifications

• Associate's degree required; bachelor's degree preferred.
• Minimum of 2 years' administrative or executive support experience.
• TN resident within two hours of Chattanooga.

Responsibilities

• Monitor, prioritize, file and respond to email correspondence for the client.
• Provide daily summaries with recommended actions.
• Escalate urgent deadlines by phone within preferred time frames.
• Archive documents using client's structure in Excel and follow retention rules.
• Coordinate communications with attorneys, tax advisors, financial professionals, and external partners in the US, UK, and Europe.
• Assist with Family Office administrative matters.
• Handle multi-property administration including invoicing, expenses and records.
• Maintain accurate digital files across projects; leverage AI tools to improve workflow.
• Maintain confidentiality and exercise sound judgment.
• Perform additional administrative and executive support duties as assigned.

Skills

Email triage

Document archiving

AI tools

French/Italian (optional)

Communication

Confidentiality

Education

Associate's degree

Bachelor's degree (preferred)

Job description

HHM Talent is assisting a client in searching for a remote, part-time Administrative Assistant in the greater Chattanooga area to support the CEO. Responsibilities include email triage, document archiving, and coordinating with attorneys and financial professionals across the US, UK, and Europe.

The role requires strong organizational skills, discretion with confidential information, and the ability to work independently across time zones.