Remote Executive Assistant to 4 VPs

Sumitomo Pharma; Salem (OR); Remote; USD 72,000 - 90,000; Full time

Job summary

Sumitomo Pharma America (SMPA) is seeking an experienced Administrative Assistant to support four Vice Presidents in the R&D Oncology organization. The role offers remote work with periodic onsite time near Marlborough, MA, and requires coordinating international travel, managing calendars, and handling confidential information with discretion.

You will help plan meetings, track milestones, and assist with department-wide projects, while collaborating across time zones and keeping a fast-paced

Qualifications

• 3–5+ years of administrative support experience, preferably in the pharmaceutical, biotech, or healthcare industry.
• Demonstrated experience supporting multiple leaders simultaneously.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Exceptional organizational skills with the ability to prioritize competing demands.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Flexibility in a dynamic and fast paced environment.
• Willingness to collaborate across time zones for global coordination.

Responsibilities

• Manage complex calendars for four VPs, including scheduling meetings and resolving conflicts.
• Coordinate domestic and international travel; handle flights, accommodations, itineraries, and expense reconciliation.
• Complete expense reports and reconcile American Express statements.
• Screen, prioritize, and route communications; ensure timely responses.
• Assist in planning and executing team meetings, town halls, and off-sites; manage logistics and agendas.
• Track deadlines, deliverables, and milestones supporting departmental projects.
• Coordinate onsite program team meetings, including space reservations and catering.
• Contribute to department-wide planning, communications, events, and special projects.
• Provide backup to CMO and Executive Assistant; support R&D Oncology organization.

Skills

Administrative support

Support multiple leaders

Microsoft 365

Time zone coordination

Confidentiality

Communication skills

Detail oriented

Concur

Tools

Concur

Job description

Sumitomo Pharma America (SMPA) is seeking an experienced Administrative Assistant to support four Vice Presidents in the R&D Oncology organization. The role offers remote work with periodic onsite time near Marlborough, MA, and requires coordinating international travel, managing calendars, and handling confidential information with discretion.

You will help plan meetings, track milestones, and assist with department-wide projects, while collaborating across time zones and keeping a fast-paced