Remote Executive Assistant & Project Coordinator to CFOO

FALL CREEK FARM & NURSERY; Austin (TX); Hybrid; USD 65,000 - 106,000; Full time

Job summary

The Texas Health and Human Services Commission (HHSC) is seeking a Special Assistant in Austin to support the Chief Financial and Operations Officer with administrative tasks, scheduling, requisitions, and office duties. You will manage the CFOO mailbox, monitor due dates, and maintain documentation with discretion.

You will prepare internal and external documents for executive review, write and edit memorandums, and collaborate with agency executives and staff.

Qualifications

• Five years’ work experience in process development and improvement.
• Experience with a Health & Human Services agency or other large government agency preferred.
• Experience managing a high-volume mailbox and calendaring system preferred.
• A four-year degree is required; experience can substitute on a year-for-year basis.

Responsibilities

• Manage CFOO calendars, meetings, travel and travel vouchers.
• Oversee office purchasing and budget tracking for the CFOO.
• Process and route routine correspondence and documents for executive review.
• Coordinate filing and document control for CFOO and executive communications.
• Prepare briefing documents and support executive decision-making.

Skills

MS Office

Excel

Visio

PowerPoint

Word

Adobe Acrobat

SharePoint

Critical thinking

Clear communication

Detail oriented

Education

Bachelor's degree

Tools

SharePoint

Adobe Acrobat

Job description

The Texas Health and Human Services Commission (HHSC) is seeking a Special Assistant in Austin to support the Chief Financial and Operations Officer with administrative tasks, scheduling, requisitions, and office duties. You will manage the CFOO mailbox, monitor due dates, and maintain documentation with discretion.

You will prepare internal and external documents for executive review, write and edit memorandums, and collaborate with agency executives and staff.