Executive Administrative Coordinator: Impactful Ops

Texas Health and Human Services; Austin (TX); On-site; USD 32,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement

Job summary

Texas Health and Human Services Commission seeks an Administrative Assistant IV to manage high-level administrative tasks for the Assistant Superintendent within HSCS. The role handles executive correspondence, budgeting oversight, travel planning, and meticulous document control.

Responsibilities include preparing reports, maintaining files, coordinating purchasing, and leading staff while ensuring accuracy and confidentiality.

Qualifications

• Three (3) yrs. experience in management level administrative support work.
• Three (3) yrs. experience using Microsoft Office Products.
• Three (3) years’ experience in preparing and maintaining records, files, and reports.

Responsibilities

• Attends work on a regular basis and may be asked to work a specific shift schedule.
• Performs administrative duties to maintain the operation of the assigned area.
• Prepares, with limited supervision from the supervisor, correspondence, reports, and documents.
• Makes travel arrangements for staff, to include reviewing travel documentation and processing vouchers.
• Tracks travel vouchers to completion and monitors expenditures; prepares monthly report.
• Schedules meetings and prepares agendas and materials; may take notes.

Skills

Administrative support

Microsoft Office

Communication skills

Education

Associate's degree

Tools

Microsoft Office Suite

Job description

Texas Health and Human Services Commission seeks an Administrative Assistant IV to manage high-level administrative tasks for the Assistant Superintendent within HSCS. The role handles executive correspondence, budgeting oversight, travel planning, and meticulous document control.

Responsibilities include preparing reports, maintaining files, coordinating purchasing, and leading staff while ensuring accuracy and confidentiality.