Remote Executive Assistant & Ops Coordinator

FULLER THEOLOGICAL; Pasadena (CA); On-site; USD 45,000 - 47,000; Full time

Job summary

Fuller Theological Seminary seeks an Executive Assistant & Ops Coordinator to serve the Leadership Formation Division, supporting Dr. Kara Powell and SST.

The role blends executive assistance, HubSpot administration, business administration, and project management in a remote setting with occasional Pasadena travel. The successful candidate will manage scheduling, reimbursements, contracts, and systems for SST efficiency, while collaborating with the Chief of Leadership Formation and the broader

Qualifications

• 5+ years of administrative or project coordination experience.
• Experience with HubSpot or similar CRM required.
• Strong communication skills, written and verbal.
• Familiarity with ministry, church, or theological education contexts preferred.
• Ability to manage deadlines and work in a remote team.

Responsibilities

• SST executive assistance and calendar management.
• HubSpot account maintenance across five brands.
• Manage day-to-day SST business administration.
• Coordinate travel arrangements for SST and partners.
• Prepare financial reclassifications and reimbursement requests.
• Support development tasks and donor-related activities.
• Coordinate and manage SST and LFD meetings and events.

Skills

Administrative experience

Executive support

Project coordination

HubSpot experience

Data accuracy

Tools

HubSpot

Microsoft Office

Google Suite

Slack

Zoom

Asana

Job description

Fuller Theological Seminary seeks an Executive Assistant & Ops Coordinator to serve the Leadership Formation Division, supporting Dr. Kara Powell and SST.

The role blends executive assistance, HubSpot administration, business administration, and project management in a remote setting with occasional Pasadena travel. The successful candidate will manage scheduling, reimbursements, contracts, and systems for SST efficiency, while collaborating with the Chief of Leadership Formation and the broader