Remote Executive Assistant & Legal Operations Coordinator

The Court Reporter Podcast; New York (NY); Hybrid; USD 34,000 - 49,000; Part time

Job summary

The Court Reporter Podcast is seeking an Executive Assistant & Legal Operations Coordinator to provide high-level organizational and operational support. The role focuses on transcript production, quality assurance, communications, and deadline management, with opportunities to leverage AI tools and improve workflows.

Ideal candidates are exceptionally organized, detail-oriented, and proactive, with strong English skills and experience in legal administration or court reporting a plus.

Qualifications

• Excellent command of English grammar, spelling, and punctuation.
• Exceptional organizational skills and ability to manage multiple deadlines.
• Strong written and verbal communication skills.
• Excellent time-management, prioritization, and follow-through.
• Tech-savvy, with proficiency in Microsoft Office and digital productivity tools.
• Capable of working independently, taking initiative, and exercising sound judgment.
• Strong problem-solving skills and resourcefulness.
• Exceptional attention to detail and ability to catch mistakes.
• Strong typing skills with speed and accuracy.

Responsibilities

• Manage transcript production workflows and coordinate with scopists/proofreaders to ensure deadlines are met.
• Track outstanding assignments, follow up proactively, and identify potential delays or problems.
• Assist with transcript preparation, quality-control checks, and submission processes.
• Manage and prioritize emails, scheduling, correspondence, and administrative follow-ups.
• Communicate professionally with attorneys, court reporting agencies, clients, and service providers.
• Assist with outsourcing projects and coordinating independent contractors.
• Maintain organized records, project trackers, and digital filing systems.
• Identify and document errors, missed deadlines, and opportunities for improvement.
• Anticipate business needs, troubleshoot problems, and help implement more efficient workflows.
• Assist with research, special projects, and other executive support responsibilities as needed.
• Help find or build AI proofreading tool.

Skills

English grammar

Organizational skills

Communication skills

Time management

Tech-savvy

Independent

Problem-solving

Attention to detail

Typing

Confidentiality

Tools

Microsoft Office

Job description

The Court Reporter Podcast is seeking an Executive Assistant & Legal Operations Coordinator to provide high-level organizational and operational support. The role focuses on transcript production, quality assurance, communications, and deadline management, with opportunities to leverage AI tools and improve workflows.

Ideal candidates are exceptionally organized, detail-oriented, and proactive, with strong English skills and experience in legal administration or court reporting a plus.