Remote Executive Assistant: Leads & Marketing Support

Austinbcb; Austin (TX); Remote; USD 9,600 - 11,000; Full time

Benefits offered by this job

Paid holidays

Paid sick days

Paid vacation

Remote contractor position

Long-term opportunity

Job summary

Bat City Builders in Austin, TX is seeking a reliable, proactive Virtual Assistant to run day-to-day operations, respond to leads, and support marketing. This remote contractor role requires availability from 8 am to 4 pm Central Time, strong communication, and excellent organization.

You'll work closely with leadership to ensure leads are handled professionally and marketing momentum stays consistent. Candidates should have 3–5 years VA experience, fluent English, and experience with HubSpot

Qualifications

• 3-5 years experience as a Virtual Assistant
• Fluent English with clear, professional speaking and writing
• Confident on the phone and comfortable being client-facing
• Strong organization, accuracy, and time-management
• Proactive follow-through (you don't wait to be reminded)
• Experience with HubSpot CRM strongly preferred (or similar CRM)
• Experience with website maintenance + social media + Google Ads support
• Stable internet connection and a distraction-free work environment
• Reliable availability during Central Time business hours

Responsibilities

• Answer and manage incoming calls professionally
• Respond to inbound inquiries and follow up with leads (phone + email)
• Qualify new leads and enter/update them in the CRM (HubSpot)
• Schedule and coordinate Zoom meetings and appointments
• Maintain calendars, contact records, and client notes with accuracy
• Keep communication organized and moving forward--no dropped handoffs
• Admin + systems: inbox management, email organization, data entry
• Use Microsoft 365 and JobTread daily
• Marketing support: basic website updates, social media content, Google Ads support

Skills

Virtual Assistant

Fluent English

Phone presence

Organization

Time management

Proactive follow-through

Client-facing

Communication

Tools

HubSpot CRM

Microsoft 365

JobTread

Job description

Bat City Builders in Austin, TX is seeking a reliable, proactive Virtual Assistant to run day-to-day operations, respond to leads, and support marketing. This remote contractor role requires availability from 8 am to 4 pm Central Time, strong communication, and excellent organization.

You'll work closely with leadership to ensure leads are handled professionally and marketing momentum stays consistent. Candidates should have 3–5 years VA experience, fluent English, and experience with HubSpot