Executive Assistant

Toplent; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

100% Remote Role (Work from anywhere)

Competitive Salary in USD

Career Growth & Development

Collaborative and supportive global 팀

Job summary

Toplent connects companies with exceptional remote professionals and is seeking a highly organized Executive Assistant to join a client team on a full-time remote basis. You will provide high-level administrative support to executives, ensuring smooth day-to-day operations and effective time management.

Responsibilities include managing calendars, handling emails, preparing materials, and coordinating with stakeholders.

Qualifications

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills in English.
• Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, Zoom, etc.)
• Strong attention to detail with the ability to prioritize tasks in a fast-paced environment.
• Comfortable working in a remote and multicultural team setting.
• Professionalism, discretion, and a proactive problem-solving mindset.

Responsibilities

• Manage and optimize executives’ calendars, appointments, and scheduling
• Handle email inboxes, correspondence, and communication on behalf of executives
• Prepare reports, presentations, and meeting materials as needed
• Take detailed meeting notes, track action items, and follow up on deliverables
• Conduct research and compile information to support executive decision-making
• Coordinate with internal teams and external stakeholders to ensure seamless communication
• Organize travel arrangements, itineraries, and logistics
• Anticipate executives’ needs, proactively resolving issues before they arise
• Maintain confidentiality and handle sensitive information with discretion

Skills

EA experience

Organizational skills

English communication

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Job description

Location: Philippines

About the Job

Toplent helps companies scale faster by connecting them with exceptional remote professionals from SEA, LATAM, and South Africa. We are currently collaborating with a client who is looking for a highly organized and proactive Executive Assistant to join their team on a full-time remote basis.

In this role, you’ll provide high-level administrative support to executives, ensuring smooth day-to-day operations, effective communication, and efficient time management.

Responsibilities:

• Manage and optimize executives’ calendars, appointments, and scheduling
• Handle email inboxes, correspondence, and communication on behalf of executives
• Prepare reports, presentations, and meeting materials as needed
• Take detailed meeting notes, track action items, and follow up on deliverables
• Conduct research and compile information to support executive decision-making
• Coordinate with internal teams and external stakeholders to ensure seamless communication
• Organize travel arrangements, itineraries, and logistics
• Anticipate executives’ needs, proactively resolving issues before they arise
• Maintain confidentiality and handle sensitive information with discretion

Required Skills:

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
• Exceptional organizational and time-management skills with the ability to multitask effectively
• Excellent written and verbal communication skills in English
• Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, Zoom, etc.)
• Strong attention to detail with the ability to prioritize tasks in a fast-paced environment
• Comfortable working in a remote and multicultural team setting
• Professionalism, discretion, and a proactive problem-solving mindset

Benefits:

• 100% Remote Role (Work from anywhere)
• Competitive Salary in USD
• Career Growth & Development Opportunities
• Collaborative and supportive global team environment