Remote Executive Assistant & Documentation Coordinator

Job Duck; United States; Remote; USD 12,000 - 13,000; Full time

Job summary

Job Duck is hiring an Executive Assistant & Documentation Coordinator to support senior leadership, including the CFO and CLO. You will manage calendars, handle sensitive documents, and streamline operations to help executives focus on strategic priorities.

The role requires strong organization, proactive communication, and the ability to work remotely with reliable tech. This position offers a remote arrangement within the United States.

Qualifications

• 1 year of experience supporting executive-level scheduling and document workflows.
• Excellent written and verbal communication skills.
• Comfortable working remotely with reliable internet and hardware.
• Timezone and Schedule: Monday to Friday 8:00 a.m. to 5:00 p.m. MST (flexible).

Responsibilities

• Coordinate with the sales department on document handling.
• Full ownership of calendaring for the CFO and CLO.
• Communicate travel needs to Bridger's travel coordinator.
• Sending calendar invites.
• Upload, organize, and send legal contracts for execution.
• Resolving conflicts and coordinating events.
• Travel coordination support.
• Initiate travel arrangements.
• Document and contract management.
• Lead implementation of DocuSign-based management system.

Skills

Scheduling

Document workflows

Executive support

Communication

Attention to detail

Time management

Self-starter

Tech-savvy

Tools

MS Office

Teams

SharePoint

Zoho CRM

Rippling

DocuSign

Job description

Job Duck is hiring an Executive Assistant & Documentation Coordinator to support senior leadership, including the CFO and CLO. You will manage calendars, handle sensitive documents, and streamline operations to help executives focus on strategic priorities.

The role requires strong organization, proactive communication, and the ability to work remotely with reliable tech. This position offers a remote arrangement within the United States.