Remote Executive Assistant & Documentation Coordinator

Job Duck LLC; United States; A distancia; USD 12.000 - 13.000; Jornada completa

Descripción de la vacante

Job Duck LLC is seeking an Executive Assistant & Documentation Coordinator to support the CFO and CLO in a fast-paced, remote environment. You will manage calendars, document workflows, travel coordination, and contract management, enabling executives to focus on strategy.

Ideal candidates are organized, proactive, with strong written and verbal communication, attention to detail, and comfort working independently from a home office. This role offers a stable schedule Monday–Friday.

Formación

• 1 year of experience supporting executive-level scheduling and document workflows.
• Excellent written and verbal communication skills.
• Attention to detail and strong time-management.
• Ability to work independently and remotely.
• Comfort with coordinating travel and contracts.

Responsabilidades

• Coordinate with sales on document handling.
• Full ownership of calendaring for CFO and CLO.
• Communicate travel needs to travel coordinator.
• Send calendar invites.
• Upload, organize, and send legal contracts for execution.
• Resolve conflicts and coordinate events.
• Travel coordination support.
• Initiate travel arrangements.
• Document and contract management.
• Lead implementation of DocuSign-based management system.

Conocimientos

Executive scheduling

Communication skills

Attention to detail

Time management

Proactive mindset

Tech-savvy

Remote work

Herramientas

Microsoft Office Suite

Microsoft Teams

SharePoint

Zoho CRM

Rippling

DocuSign

Descripción del empleo

Job Duck LLC is seeking an Executive Assistant & Documentation Coordinator to support the CFO and CLO in a fast-paced, remote environment. You will manage calendars, document workflows, travel coordination, and contract management, enabling executives to focus on strategy.

Ideal candidates are organized, proactive, with strong written and verbal communication, attention to detail, and comfort working independently from a home office. This role offers a stable schedule Monday–Friday.