Remote Executive Assistant & Bookkeeping for Founder

Hunt St; United States; A distancia; USD 11.000 - 19.000; A tiempo parcial

Descripción de la vacante

Hunt St is seeking a Philippines-based Executive Assistant to support a founder with admin, bookkeeping and life admin. This is a remote, independent contractor engagement aligned with Australian business hours.

You will manage the founder’s inbox, calendar, invoicing in Xero, payroll prep, and coordination with suppliers and clients. The role grows into broader support as the business scales, with exposure to NextMinute and other systems.

Formación

• 3+ years as an Executive Assistant or Personal Admin supporting a business owner.
• Bookkeeping experience, ideally with Xero (reconciliations, invoicing, bills).
• Excellent spoken and written English, confident on the phone with Australian businesses.
• Highly organized, with strong follow-through on deadlines and payments.
• Proactive and resourceful: you take a short instruction and run with it.

Responsabilidades

• Manage the founder’s inbox, flag important items and act on emails.
• Own the founder’s calendar and appointments, business and personal.
• Turn texts and voice notes into completed tasks and bookings.
• Make calls and send emails to suppliers and clients for the founder.
• Keep daily cost journal and ensure client documents are timely.
• Maintain books in Xero: reconciliations, coding and invoicing.
• Prepare weekly payroll information ahead of pay run.
• Keep supplier bills and receipts organized and up to date.
• Record plant and equipment movements and log job sites in NextMinute.
• Develop SOPs and evaluate project management tools.
• Set up and run the selected software to keep information accurate.
• Assist cost tracking on growing projects and Excel cost allocations.
• Schedule machinery maintenance and registrations.

Conocimientos

Executive Assistant

Bookkeeping

English communication

Highly organized

Proactive

Herramientas

Xero

NextMinute

ServiceM8

Buildxact

Tradify

Google Workspace

Microsoft 365

Descripción del empleo

Hunt St is seeking a Philippines-based Executive Assistant to support a founder with admin, bookkeeping and life admin. This is a remote, independent contractor engagement aligned with Australian business hours.

You will manage the founder’s inbox, calendar, invoicing in Xero, payroll prep, and coordination with suppliers and clients. The role grows into broader support as the business scales, with exposure to NextMinute and other systems.