Remote Executive Assistant & Biz Development Coordinator

Sotalent; United States; Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental & vision coverage

Life & disability insurance

401k with employer contributions

Professional development resources

Remote-friendly culture

Job summary

Sotalent is seeking a proactive Executive Support and Sales Growth Coordinator for a fully remote role. You will balance high-level administrative tasks with strategic outreach, supporting the executive team and managing referral networks.

Responsibilities include scheduling, CRM maintenance, expense/invoice processing, and coordinating CPA referrals. A fast-paced remote environment requires discipline and strong communication across stakeholders.

Qualifications

• 2–4 years of experience in executive support or sales operations.
• Exceptional written and verbal communication for interactions with senior leadership.
• Strong ability to manage multiple projects with high attention to detail.
• Experience in accounting, finance, or professional services is preferred.

Responsibilities

• Manage complex executive scheduling and professional communications.
• Track new opportunities and manage referral outreach.
• Oversee expense reporting and invoice processing.
• Act as primary point of contact for network partners and internal stakeholders.
• Maintain CRM systems and report on sales activities.
• Coordinate CPA referrals and firm resources.
• Identify and implement improvements to internal administrative workflows.
• Handle sensitive financial data with total discretion.

Skills

Executive support

Sales operations

Administrative role

Project management

Communication skills

Tools

Microsoft Excel

Microsoft Teams

Job description

Sotalent is seeking a proactive Executive Support and Sales Growth Coordinator for a fully remote role. You will balance high-level administrative tasks with strategic outreach, supporting the executive team and managing referral networks.

Responsibilities include scheduling, CRM maintenance, expense/invoice processing, and coordinating CPA referrals. A fast-paced remote environment requires discipline and strong communication across stakeholders.