Remote Events Coordinator for National Conferences

Summit K12; United States; À distance; USD 55 000 - 70 000; Plein temps

Avantages offerts par ce poste

Medical, dental, and vision insurance

401(k) retirement plan

Paid Time Off (PTO) and holidays

Wellness resources

Résumé du poste

Summit K12 in the United States is seeking an Events Coordinator to support scheduling, booking, program coordination, and execution of Summit K12’s conferences. The role covers venue, vendor, and on-site logistics for national and regional events with a focus on meeting deadlines and delivering results.

The ideal candidate has 2+ years of event coordination experience, strong organizational skills, and the ability to manage budgets, timelines, and cross-functional communications while traveling

Qualifications

• Bachelor’s degree or equivalent education and experience in event management or related field.
• Two or more years of experience coordinating events, ideally multi-day or multi-city programs.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Proficiency in Google Workspace, including budget tracking spreadsheets.
• Excellent written and verbal communication skills.
• Willingness to travel domestically, including overnight travel.

Responsabilités

• Meeting with Sales reps, determining collateral and swag needs for events, supporting updates to booth properties and giveaways.
• Ordering and managing updates to business cards, nametags and branded materials.
• Maintaining and tracking event details, schedules, shipping details, and other information.
• Coordinate end-to-end logistics for national, regional, and state-level conferences, including venue, vendor, and exhibit setup and teardown.
• Manage the event budget, tracking purchase orders, invoices, and expenses against approved spend
• Build and maintain event timelines, run-of-show documents, and task checklists with internal stakeholders.
• Serve as the primary contact for exhibitors, speakers, vendors, and shipping or travel partners.
• Coordinate booth materials, shipping, inventory, staffing schedules, and on-site supplies.
• Oversee registration, attendee communications, and check-in processes.
• Support on-site operations, resolve issues in real time, and conduct post-event debriefs and reporting.

Connaissances

Event coordination

Budget tracking

Google Workspace

Communication skills

Travel willingness

Formation

Bachelor’s degree or equivalent

Outils

Google Workspace

Budget spreadsheets

Description du poste

Summit K12 in the United States is seeking an Events Coordinator to support scheduling, booking, program coordination, and execution of Summit K12’s conferences. The role covers venue, vendor, and on-site logistics for national and regional events with a focus on meeting deadlines and delivering results.

The ideal candidate has 2+ years of event coordination experience, strong organizational skills, and the ability to manage budgets, timelines, and cross-functional communications while traveling