Meetings Coordinator

Bluegrass Stream LLC; Alexandria (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Bluegrass Stream LLC is seeking an Event Logistics & Operations Manager to oversee end-to-end event delivery across conferences, meetings, educational programs, and webinars. You will coordinate with venues, vendors, internal staff, speakers, attendees, exhibitors, and sponsors to ensure smooth execution.

Responsibilities include managing registration workflows and event websites, handling contracts and vendor coordination, preparing budgets and financial tracking, and providing on-site

Qualifications

• Strong organizational and project management skills.
• Budgeting and contract management experience.
• Excellent communication and stakeholder coordination.
• Comfort with registration systems and event web presence.
• Ability to travel and lead multiple concurrent event operations.

Responsibilities

• Plan and manage operational details across multiple events with independent oversight.
• Own event registration workflows and manage event websites and related systems.
• Handle contract processes and vendor coordination.
• Prepare and manage budgets and financial tracking for events.
• Provide on-site leadership to execute programs effectively.
• Support major annual event activities.

Skills

Organizational skills

Project management

Budgeting

Contract management

Communication

Stakeholder coordination

Registration systems

Event websites

Travel readiness

Job description

Event Logistics & Operations Manager

Oversee end-to-end event operations for approximately 12 conferences, meetings, educational programs, and webinars. Manage logistics, budgets, contracts, registration, and on-site execution. Coordinate with venues, vendors, internal staff, speakers, attendees, exhibitors, and sponsors to ensure smooth event delivery.

Key Duties

• Plan and manage operational details across multiple events with independent oversight.
• Own event registration workflows and manage event websites and related systems.
• Handle contract processes and vendor coordination.
• Prepare and manage budgets and financial tracking for events.
• Provide on-site leadership to execute programs effectively.
• Support major annual event activities.

Required Qualifications & Skills

• Strong organizational and project management skills.
• Budgeting and contract management experience.
• Excellent communication and stakeholder coordination.
• Comfort managing registration systems and event web presence.
• Ability to travel and lead multiple concurrent event operations.