Remote Event Planner: Meetings & Vendor Coordination

American Express Global Business Travel; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Skills development

Inclusion programs

Job summary

American Express Global Business Travel is seeking an Event Planner to work remotely from Poland. You will collaborate with clients to understand meeting program goals and lead planning from contract to final billing, delivering exceptional service.

You’ll coordinate logistics, manage vendor relationships, ensure compliant contracts, handle registrations, and work with venues and staff to ensure smooth events.

Qualifications

• Excellent written and verbal communication skills in English and French/Spanish/German/Swedish/Norwegian
• Passionate about project management, meetings management and client management experience
• Experience working within budgets
• Strong prioritization skills

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact
• Conduct research and coordinate relationships with vendors, making use of preferred relationships to ensure the selection of high-quality vendors
• Ensure supplier contracts are legally protective of both Amex GBT and client
• Lead program costs, identify cost savings strategies, review all invoices and report them to a reconciliation specialist to ensure accurate charges, and handle client’s payment requirements as defined per program or account
• Determine program needs for on-line registration and assist event owners with communication to attendees, ensuring a user-friendly registration site that captures all vital data
• Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff
• Conduct program debrief with client and provide full briefing report post event
• Develop service recovery plans for events and ensure improvement goals are achieved or exceeded
• Develop and maintain knowledge of technology and/or software solutions (Cvent)

Skills

Excellent written and verbal com.*

Tools

Cvent

Job description

American Express Global Business Travel is seeking an Event Planner to work remotely from Poland. You will collaborate with clients to understand meeting program goals and lead planning from contract to final billing, delivering exceptional service.

You’ll coordinate logistics, manage vendor relationships, ensure compliant contracts, handle registrations, and work with venues and staff to ensure smooth events.