Remote Event Billing Analyst

Hyatt; Moore (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Hyatt Shared Service Center in Moore, OK, is seeking an Event Billing Analyst to support hotel events through review of contracts, deposits, credit processing, and final invoicing. This role partners with hotel staff and customers to ensure accurate and timely billing and resolve billing inquiries.

The position requires 1–3 years in accounting/finance or hotel events and familiarity with MS Office and PMS/Accounting software.

Qualifications

• 1–3 years of accounting, finance, or hotel sales/events experience is required.
• Familiarity with Microsoft Office suite is required.
• Familiarity with Accounting or Property Management System software is a plus.

Responsibilities

• Review event sales contracts and schedule payments.
• Follow up to ensure deposits and prepayments are collected and posted.
• Guide customers through credit applications to ensure adequate coverage for events.
• Make post-event invoice adjustments and corrections.
• Collect final payments and send billing to customers.
• Report progress to hotels weekly via account notes.

Skills

Microsoft Office

Education

High School Diploma or Equivalent

Tools

PMS software

Accounting software

Job description

Organization- Shared Services Center - Moore

Summary

We are pleased that you are exploring Hyatt Hotels Corporation. Hyatt is a place where high expectations aren't just met- they're exceeded. We believe our customers select Hyatt because of our caring and attentive associates who work hard to provide efficient service and meaningful experiences. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. At Hyatt, we care for people so they can be their best. Associates of Hyatt are given the tools from the first day to make a difference. Hyatt employees enjoy the following benefits:health and welfare programs, Hyatt retirement savings plan, educational assistance, employee stock purchase program, 12 free room nights for full time associates after 90 days of service, community involvement, and wellness reimbursement.

The Hyatt Shared Service Center provides accounting and customer support for over 200 Hyatt Hotels in North America and Latin America. Hyatt associates work in an environment that demands exceptional performance, yet reaps great rewards- whether it's career opportunities, job enrichment or a supportive working environment. If you are ready for this challenge, we are ready for you!

The Event Billing Analyst's role is key to the financial success of a hotel event. The Event Billing Analyst works closely with hotel staff and customers at multiple properties to review event sales contracts, collect and process deposits and prepayments, manage the credit process, post adjustments and charges, manage the final customer billing process, and answer customer billing inquiries.

Essential Functions

• Review event sales contracts and schedule payments.
• Follow up with customers and hotel staff to ensure deposits and prepayments are collected and posted timely.
• Guide customers through the credit application process to ensure enough credit is established to cover their event.
• Make post-event invoice adjustments and corrections.
• Collect final payments and send out billing to customers.
• Report credit, payment, and billing progress to hotels weekly via account notes.
• Reconcile holding accounts to ensure payments are accurately credited toward customer accounts.
• Answer customer inquiries regarding payments and billing.
• Regular attendance is expected based on schedule and business needs, the schedule for this position requires the following availability, but is not limited to Monday-Friday 7:00 AM- 7:00 PM
• Work well with others at a variety of levels within the organization

The ideal candidate will also possess the following

• Maintain a work environment that is comfortable, user-friendly, and organized
• Ability to adapt to new demands, reprioritize workload and address urgent demands quickly
• Ability to communicate effectively and respectfully to all associates and all internal/external resources
• Eagerness and ability to learn new skills, technologies and business processes quickly
• Ability to work well with others
• Ability to collaborate with cross-functional teams and across all levels of the organization
• Must be able to work inclusively, but also be able to work independently and without excessive supervision
• Strong oral and written communication skills
• Ability to maintain confidential employee information
• Attention to detail

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications

Experience

• 1-3 years of accounting, finance, or hotel Sales/Events experience required
• Familiarity of Microsoft office suite required
• Familiarity working with Accounting or Property Management System software a plus

Education

• High School Diploma or Equivalent

Additional Comments And Requirements

• To work remotely, you must be able to adhere to our IT requirements, including, but not limited to the following: High Speed Internet service required. Broadband technologies allowed are DSL, Cable, and Fiber-Optic. All other ISP (Internet Service Provider) technologies are not allowed, including cellular based services. Colleagues will be required to provide Hyatt with adequate certification of service from provider (upon request).