Billing Coordinator

Talentify; Park City (UT); On-site; USD 42,000 - 61,000; Full time

Benefits offered by this job

Free room Nights

Medical, Dental and Vision insurance

401K with company Match

Free employee meal

Generous paid time off

Tuition reimbursement

Employee stock purchase plan

Ski Pass

Training and development

Job summary

The Grand Hyatt Deer Valley is seeking a Billing Coordinator to support the Sales & Events team in a premier Utah resort setting. This role handles end-to-end billing from initial booking to guest departure, maintaining posting masters, reviewing charges, and finalizing master bills to ensure accuracy.

Responsibilities include updating deposit schedules, processing adjustments, and coordinating with Event Sales and Planning to interpret contract terms and ensure timely payments.

Qualifications

• Prior billing/finance/accounts payable or receivable experience is required.
• One to two years of events or conference management experience in hospitality is preferred.
• Must manage multiple projects with attention to detail and deadlines in a high-pressure environment.
• Strong interpersonal skills with excellent communication and organization.
• Proficiency in Opera, Word, Excel, and PowerPoint is a plus; ability to collaborate with internal/external teams.

Responsibilities

• Manage end-to-end billing for the Sales & Events department from booking through guest departure.
• Create and maintain posting masters, review event charges, and finalize master bills.
• Update and track deposit schedules; request deposits and final payments before arrival.
• Process bill adjustments, reconcile discrepancies, and review revenue reports.
• Collaborate with Event Sales and Event Planning to ensure contracts are interpreted correctly and billing details are accurate.

Skills

Billing coordination

Accounts payable/receivable

Event management

Communication

Detail-oriented

Tools

Opera

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Grand Hyatt Deer Valley Hotel is in the famed Deer Valley ski resort and approximately 40 minutes from the Salt Lake City International Airport. The Grand Hyatt Deer Valley Hotel is part of a new development, planned to incorporate 17 ski lifts, ±1,600 residential units, 8 hotels with a total of ±1,350 rooms, ±250,000 square feet of conference and retail space, and one of the largest ski beaches in the world.

The Grand Hyatt is comprised of 436 luxury accommodations including 381 guest rooms and 55 residential units with approximately 30,000 square feet of versatile indoor meeting space, lobby level 3-meal restaurant and bar, signature bar, pool/après ski bar and grill, coffee bistro, large outdoor event terrace, pool and 3 whirlpools, kids club, and fitness area.

Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.

The Billing coordinator supports the end-to-end billing process for the Sales & Events department, ensuring accuracy, timeliness, and a seamless guest experience from initial booking through departure. This role is responsible for creating and maintaining posting masters, reviewing event charges, finalizing master bills, updating and tracking deposit schedules, and requesting deposits and final payments prior to arrival. Responsibilities also include processing bill adjustments, reconciling discrepancies, and reviewing performance and revenue reports.
The Billing Coordinator provides administrative support to the Sales & Events team, including managing phone inquiries, maintaining organized billing documentation, and detailing event information within the hotel’s billing and event‑management systems. This position collaborates closely with Event Sales and Event Planning to ensure accurate interpretation of contract terms, proper documentation of group resumes, and thorough follow‑up on all billing‑related details.

Why Work at Hyatt?

• Free room Nights, Discounted and friends & Family room rates*
• Medical, Dental and vision insurance with only 30-day waiting period*!
• 401K with company Match*
• Free employee meal during shift
• Generous paid time off*
• Tuition reimbursement*
• Employee stock purchase plan*
• Ski Pass*
• Excellent training, professional development and more

*Applicable for FT Year Around Positions

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Please note: We are not able to provide sponsorship for work authorization or visa sponsorship for this position.

• Prior experience in billing, finance, accounts payable, or accounts receivable is required
• One to two year(s) of experience in events or conference management in a hospitality setting is preferred
• Proven ability to manage multiple concurrent projects while maintaining attention to detail, meeting deadlines, and thriving in high-pressure environment
• Strong interpersonal skills with excellent communication and organization
• Proficiency in the following computer programs: Opera, Microsoft Word, Excel, and PowerPoint a plus
• Ability to work collaboratively with internal teams and external clients in a fast-paced environment
• Detail-oriented with a focus on accuracy and efficiency
• Perform other duties as assigned