REMOTE Epic Optime/Anesthesia Consultant

Kelly; Texas; On-site; USD 110,000 - 155,000; Full time

Job summary

Kelly seeks two highly experienced Senior Epic OpTime/Anesthesia Advisors to support the implementation and activation of a new Ambulatory Surgery Center (ASC). This role goes beyond configuration, serving as trusted advisors to operational, clinical, and executive stakeholders through planning, design, build, testing, readiness, and go-live activities.

Ideal candidates blend deep Epic OpTime/Anesthesia expertise with healthcare operations experience, lead workshops, translate goals into Epic

Qualifications

• Epic OpTime/Anesthesia certification is required.
• Minimum 5 years of Epic experience.
• Minimum 5 years supporting perioperative, surgical services, or anesthesia workflow design.
• Demonstrated experience in OpTime and Anesthesia implementation projects.

Responsibilities

• Serve as liaison between Epic, operational leaders, physicians, nursing and anesthesia leadership, and project teams.
• Guide readiness activities for launching a new Ambulatory Surgery Center.
• Lead workflow discovery sessions and operational design workshops.
• Identify process gaps, risks, dependencies, and decisions impacting ASC success.
• Educate stakeholders on ASC operations and perioperative best practices.
• Translate operational objectives into Epic design recommendations.
• Support governance, decision-making, and issue resolution.
• Mentor client analysts and stakeholders.
• Develop executive-ready recommendations and presentations.
• Drive action-item accountability and adoption efforts.

Skills

Epic OpTime/Anesthesia Certification (

5+ years Epic experience

5+ years perioperative workflow design

OpTime & Anesthesia implementation

Workflow workshops leadership

Facilitation & communication

Translating requirements to Epic

Stakeholder engagement with execs

Physician and clinical collaboration

Lead advisor experience

Large Epic implementations

ASC implementation experience

Activation planning experience

Operational readiness & change mgmt

Go-live planning

Throughput optimization

Job description

Operational Readiness & ASC Activation Lead

Duration: Until June 2027

SUMMARY

• We are seeking two highly experienced Senior Epic OpTime/Anesthesia Advisor to support the implementation and operational launch of a new Ambulatory Surgery Center (ASC).
• This role extends well beyond Epic system configuration. We are seeking representatives who can serve as trusted advisors to operational, clinical, and executive stakeholders throughout planning, design, build, testing, readiness, and go-live activities. Successful candidates will help leaders identify decisions, workflows, and operational considerations that are often overlooked when launching a new surgical facility.
• The ideal advisor combines deep Epic OpTime/Anesthesia expertise with strong healthcare operations experience and has successfully supported ASC, perioperative, or surgical services transformations. Candidates should be comfortable facilitating discussions, challenging assumptions, educating stakeholders, driving decision-making, and translating operational goals into scalable Epic solutions.

KEY RESPONSIBILITIES

Operational Readiness & Engagement Leadership

• Serve as the primary liaison between Epic, operational leaders, physicians, nursing leadership, anesthesia leadership, and project management teams.
• Guide organizational readiness activities associated with launching a new Ambulatory Surgery Center.
• Lead workflow discovery sessions and operational design workshops.
• Identify process gaps, risks, dependencies, and decisions that may impact ASC success.
• Educate stakeholders who are unfamiliar with ASC operations and perioperative best practices.
• Facilitate consensus among clinical, operational, and technical teams.
• Develop trusted advisor relationships with surgeons, anesthesia providers, nursing leaders, schedulers, and executives.
• Translate operational objectives into Epic design recommendations.
• Support governance, decision-making, issue resolution, and escalation management.

Perioperative & ASC Workflow Design

• Lead future-state workflow design for:
• Pre-admission testing (PAT)
• Post-anesthesia recovery workflows
• Patient and family communications
• Surgical throughput optimization
• Provide recommendations regarding ASC-specific best practices.
• Advise on patient flow, room utilization, turnover management, and schedule optimization.
• Evaluate opportunities to improve patient experience throughout the perioperative journey.
• Collaborate with operational leaders to establish performance metrics and reporting requirements.

Epic OpTime & Anesthesia Responsibilities

• Lead build, validation, testing, and optimization activities for Epic OpTime and Anesthesia.
• Configure and support:
• Case request and case scheduling workflows
• Procedure and preference card design
• Surgical documentation
• Anesthesia records
• Surgical order sets
• Surgical tracking and notifications
• Quality and compliance workflows
• Participate in integrated testing, workflow validation, and user acceptance testing.
• Support cutover planning, go-live readiness assessment, and stabilization activities.
• Mentor client analysts and operational stakeholders.
• Partner closely with project leadership to maintain scope, schedule, risks, and dependencies.
• Facilitate executive, operational, and workgroup meetings.
• Develop and deliver executive-ready recommendations and presentations.
• Drive action-item accountability and operational follow-through.
• Support organizational change management and adoption efforts.

REQUIRED QUALIFICATIONS

• Epic OpTime/Anesthesia Certification (Current)
• Minimum 5 years of Epic experience
• Minimum 5 years supporting perioperative, surgical services, or anesthesia workflow design
• Demonstrated experience in OpTime and Anesthesia implementation projects
• Experience leading workflow workshops and stakeholder engagement activities
• Strong facilitation, presentation, and communication skills
• Experience translating clinical and operational requirements into Epic design decisions
• Ability to work effectively with physicians, executives, nursing leadership, and technical teams

Preferred Qualifications

• 7+ years of Epic experience
• Progressive leadership experience on large Epic implementation programs
• Previous Ambulatory Surgery Center (ASC) implementation experience
• Experience supporting new facility activation, new construction, or service-line expansion projects
• Experience with operational readiness, change management, and go-live planning
• Experience optimizing patient throughput and surgical access
• Knowledge of perioperative performance metrics and benchmarking
• Prior experience serving as a lead advisor, workstream lead, or engagement lead

Desired Experience

Candidates will be especially attractive if they have successfully:

• Opened or activated a new ASC, surgery center, or perioperative facility.
• Led operational readiness efforts for surgical services.
• Designed PAT and anesthesia workflows from the ground up.
• Improved surgical throughput, patient experience, and room utilization.
• Served as a strategic advisor to executive and operational leadership.
• Helped organizations identify operational requirements they did not initially recognize or document.
• Bridged the gap between operational leadership and Epic technical teams.