Remote EA to Senior Leaders | CRM & Research

Beacon Hill Staffing Group, LLC; Oklahoma City (OK); Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Job summary

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to provide high-level support to a two-person senior leadership team. The role includes calendar management, meeting prep, and coordinating across time zones, with a primarily remote arrangement but on-site support possible near West Palm Beach.

The ideal candidate will have 5+ years of admin experience in financial services or asset management, strong MS Office and CRM skills, superb discretion, and a proactive,

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working and proactive with a track record of anticipating needs.
• Highly responsive with quick, precise communications.
• Highly organized with extreme attention to detail.
• Synthesizing information quickly, working independently, asking questions when needed.
• Strong research and written communication skills.
• Works well under pressure with multiple priorities and deadlines.
• Professional demeanor and excellent client service with discretion.
• Familiarity with CRM systems; residence within commuting distance of West Palm Beach.

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across time zones.
• Review upcoming conferences and attendee lists to identify contacts and opportunities.
• Help track business development outreach and follow-ups.
• Coordinate with outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain CRM and electronic filing systems.
• Handle sensitive information with discretion.

Skills

Executive support

Proactive

Highly organized

Attention to detail

Independent work

Strong communication

Discretion

CRM familiarity

Research/written comms

Client service

Education

Bachelor's degree preferred

Tools

Microsoft Office (Outlook, Word, Excel)

AI tools

CRM systems

Job description

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to provide high-level support to a two-person senior leadership team. The role includes calendar management, meeting prep, and coordinating across time zones, with a primarily remote arrangement but on-site support possible near West Palm Beach.

The ideal candidate will have 5+ years of admin experience in financial services or asset management, strong MS Office and CRM skills, superb discretion, and a proactive,