Remote E-Billing Coordinator – Invoices & Data Integrity

Confidential; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Confidential is seeking an E-Billing Coordinator to support billing operations for a national professional services organization. You will process electronic invoices, monitor submissions, and resolve discrepancies across billing systems.

The role involves collaboration with Billing Coordinators and the finance team to maintain data integrity and timely invoice acceptance. The ideal candidate has an associate degree in business or accounting (or equivalent experience) and at least 3 years in a

Qualifications

• Associate degree in business, accounting, or related field or equivalent experience.
• Minimum 3 years in legal billing or related accounting in a law firm or professional services.
• Familiar with Elite 3E, Elite Enterprise, or Aderant; experience with e-billing platforms such as eBillingHub or BillBlast.

Responsibilities

• Submit client invoices through e-billing platforms per Outside Counsel Guidelines.
• Track and monitor invoice submissions and acceptance in internal tools.
• Ensure invoices are received in vendor systems (Legal Tracker, T360, CounselLink).
• Perform first-level corrections to resolve e-billing issues and resubmit as needed.
• Monitor vendor sites for new matters and assist with accurate matter setup.
• Review rate approvals and communicate changes to Billing/Pricing teams.
• Support E-Billing Supervisor by identifying trends to reduce rejections/reductions.
• Maintain data integrity across billing systems with Finance team.
• Perform additional duties as assigned by E-Billing Supervisor.

Skills

Excel & Word

Attention to detail

Communication skills

Time management

Education

Associate degree in business, accounting or related

Tools

e-billing platforms (eBillingHub, BillBlast)

Vendor systems (Legal Tracker, T360, CounselLink)

Elite 3E / Elite Enterprise / Aderant

Job description

Confidential is seeking an E-Billing Coordinator to support billing operations for a national professional services organization. You will process electronic invoices, monitor submissions, and resolve discrepancies across billing systems.

The role involves collaboration with Billing Coordinators and the finance team to maintain data integrity and timely invoice acceptance. The ideal candidate has an associate degree in business or accounting (or equivalent experience) and at least 3 years in a