Billing Coordinator

Phoenix Technology Partners, LLC; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

Phoenix Technology Partners, LLC is seeking a Senior Billing Coordinator to support the Revenue Manager in managing the billing operations for client accounts. This role focuses on accurate invoicing, process improvement, and serving as a point of contact for e-billing vendors.

Responsibilities include timely processing of client bills, ensuring proper controls for new matters, and providing weekly billing reports to leadership.

Qualifications

• Bachelor's degree or equivalent in accounting, finance or business administration preferred.
• Minimum of 3 to 5 years of billing experience within law firms.
• Proficiency with MS Office such as Outlook, Word, particularly Excel. Knowledge of 3E Elite is required; Ebilling hub.
• Excellent client service and listening skills, with the ability to exercise sound, independent judgment under minimal direct supervision.

Responsibilities

• Assist Revenue Manager with the timely and accurate processing of client bills.
• Ensure controls are adhered to relating to setup of new matters, to prevent data and distribution errors.
• Complete write off requests with AR Coordinator.
• Backup AR Coordinator.
• Resolve complex client requests relating to bill formats and charges as related to client agreements
• Complete all daily audit requests
• Complete all new employee setups in accounting system
• Complete all daily conflict checks
• Assist with month-end and year-end closing duties
• Provide Controller and Accountants with weekly billing report
• Communicate and respond to inquiries from e billing vendors, partners, employees and Firm management.
• Issue monthly e billing status schedule

Skills

Attention to detail

Time management

Multi-tasking

Independent judgment

Education

Bachelor's degree in accounting/finance or business administration

Tools

MS Excel

Microsoft Outlook

3E Elite

Ebilling hub

Job description

Job Summary:

The Billing Coordinator is responsible for assisting the Revenue Manager with managing the operational and fiscal activities of the Billing area. These responsibilities include assisting in the development of procedures to improve the operating quality and efficiency of the area, acting as a point of contact for clients/ E-Billing vendors to the extent related to the issuance of invoices.

Responsibilities/Duties

The Senior Billing Coordinator is responsible for all the following:

• Assist Revenue Manager with the timely and accurate processing of client bills.
• Ensure that controls are adhered to relating to setup of new matters, to prevent data and distribution errors.
• Complete write off requests with AR Coordinator.
• Backup AR Coordinator
• Resolve complex client requests relating to bill formats and charges as related to client agreements
• Complete all daily audit requests
• Complete all new employee setups in accounting system
• Complete all daily conflict checks
• Assist with month-end and year-end closing duties
• Provide Controller and Accountants with weekly billing report
• Communicate and respond to inquiries from e billing vendors, partners, employees and Firm management.
• Issue monthly e billing status schedule

Qualifications And Skills

• Bachelor s degree or equivalent in a relevant area (e.g., accounting, finance or business administration) preferred
• Minimum of 3 to 5 years of billing experience within law firms
• Proficiency with MS Suite software such as Outlook, Word, particularly in Excel. Knowledge of 3E Elite is required; Ebilling hub.
• Excellent client service and listening skills, with the ability to exercise sound, independent judgment under minimal direct supervision
• Excellent written and oral communication skills
• Strong organizational, analytical and time management skills, as well as the ability to multi-task within a high pace environment
• Must be resourceful, detail oriented and proactive to the needs of the Firm with the ability to maintain information accurately
• Flexibility to adapt to all work situations and work varied hours
• Strong attention to detail
• High level of proficiency with 3E