Remote Document Library Coordinator

HRS Talent Solutions; Charlotte (NC); Remote; USD 39,000 - 42,000; Full time

Job summary

HRS Talent Solutions seeks an Office Administration Document Coordinator to organize templates in designated online folders, verify version labels, and handle routine internal requests for current files. The role is remote and administrative, not involving policy writing, contract approvals, or retiring older templates.

The position oversees template sharing, link accuracy, and indexing, ensuring proper naming, access controls, and change logging according to company rules.

Responsibilities

• Maintain assigned template folders and a clear online index.
• Compare file names and version dates with the approval record.
• Share current links with authorized colleagues.
• Put supplied revisions into the proper review location.
• Flag two files that appear to claim the same current status.
• Preserve an earlier version when retention instructions require it.
• Check that commonly used links still open for permitted users.
• Record the owner and status of unresolved template questions.

Job description

HRS Talent Solutions seeks an Office Administration Document Coordinator to organize templates in designated online folders, verify version labels, and handle routine internal requests for current files. The role is remote and administrative, not involving policy writing, contract approvals, or retiring older templates.

The position oversees template sharing, link accuracy, and indexing, ensuring proper naming, access controls, and change logging according to company rules.