Remote Document Coordinator - Version Control & Library

Hrstalentsolutions; Charlotte (NC); Remote; USD 39,000 - 42,000; Full time

Job summary

Hrstalentsolutions is seeking an Office Administration Document Coordinator to manage templates in designated online folders, verify version labels, and respond to internal requests for current files. This remote, administrative role does not involve policy writing or contract approvals.

The position focuses on organized document libraries, accurate linking, and maintaining an efficient file review workflow to ensure quick access to the approved versions for colleagues.

Qualifications

• Duties involve organizing templates and maintaining version labels.
• Ability to locate approved documents and provide correct links.
• Experience with document libraries and remote work is beneficial.

Responsibilities

• Maintain assigned template folders and a clear online index.
• Compare file names and version dates with the approval record.
• Share current links with authorized colleagues.
• Put revisions into the proper review location.
• Flag duplicated files with the same status.
• Preserve earlier versions when retention requires it.
• Check that links open for permitted users.
• Record the owner and status of unresolved template questions.

Job description

Hrstalentsolutions is seeking an Office Administration Document Coordinator to manage templates in designated online folders, verify version labels, and respond to internal requests for current files. This remote, administrative role does not involve policy writing or contract approvals.

The position focuses on organized document libraries, accurate linking, and maintaining an efficient file review workflow to ensure quick access to the approved versions for colleagues.