Remote Document Control and Records Manager

Oklo; Santa Clara (CA); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Flexible time off

Equity

Bonuses

401(k)

Health insurance (employer contrib)

HSA

FSA

Flexible work hours

Wellness credits

Job summary

Oklo Inc. in Santa Clara, CA is seeking a Corporate Document Control and Records Manager to design and oversee document control processes across the company.

You will manage lifecycle, version control, and secure access for digital records, ensuring compliance with internal standards and external regulations. Collaborate with quality, legal, and engineering teams, support audits, train staff, and update policies.

Qualifications

• Bachelor’s degree or equivalent work experience; more experience is a plus.
• Experience with digital document management/control platforms.
• Knowledge of document control best practices.
• Strong attention to detail.
• Strong organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Review company business processes and stakeholder needs to develop record, document, and data storage and access solutions
• Develop policies, procedures, and work instructions to implement records management and document control strategies
• Manage the overall data architecture of records and controlled documents, including access restrictions
• Write document control and document management procedures for use across Oklo
• Monitor and enforce document control policies and procedures to maintain document integrity
• Review, edit, and update documentation for accuracy, format, and compliance with company standards, including controlled document intake
• Collaborate with the quality assurance team to maintain consistent document control practices
• Revise company-wide document management processes and procedures
• Train staff on document control and document management process and procedures, both initially and on a recurring basis, and generate and maintain training records

Skills

Digital document management platforms

Document control best practices

Attention to detail

Organizational skills

Written and verbal communication

Education

Bachelor's degree or equivalent

Job description

Oklo Inc. in Santa Clara, CA is seeking a Corporate Document Control and Records Manager to design and oversee document control processes across the company.

You will manage lifecycle, version control, and secure access for digital records, ensuring compliance with internal standards and external regulations. Collaborate with quality, legal, and engineering teams, support audits, train staff, and update policies.