Corporate Document Control and Records Manager

Oklo; Santa Clara (CA); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Flexible time off

Equity

Bonuses

401(k)

Health insurance (employer contrib)

HSA

FSA

Flexible work hours

Wellness credits

Job summary

Oklo Inc. in Santa Clara, CA is seeking a Corporate Document Control and Records Manager to design and oversee document control processes across the company.

You will manage lifecycle, version control, and secure access for digital records, ensuring compliance with internal standards and external regulations. Collaborate with quality, legal, and engineering teams, support audits, train staff, and update policies.

Qualifications

• Bachelor’s degree or equivalent work experience; more experience is a plus.
• Experience with digital document management/control platforms.
• Knowledge of document control best practices.
• Strong attention to detail.
• Strong organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Review company business processes and stakeholder needs to develop record, document, and data storage and access solutions
• Develop policies, procedures, and work instructions to implement records management and document control strategies
• Manage the overall data architecture of records and controlled documents, including access restrictions
• Write document control and document management procedures for use across Oklo
• Monitor and enforce document control policies and procedures to maintain document integrity
• Review, edit, and update documentation for accuracy, format, and compliance with company standards, including controlled document intake
• Collaborate with the quality assurance team to maintain consistent document control practices
• Revise company-wide document management processes and procedures
• Train staff on document control and document management process and procedures, both initially and on a recurring basis, and generate and maintain training records

Skills

Digital document management platforms

Document control best practices

Attention to detail

Organizational skills

Written and verbal communication

Education

Bachelor's degree or equivalent

Job description

Corporate Document Control and Records Manager

Santa Clara, CA or Remote

We are searching for a Corporate Document Control and Records Manager to join our team.

Position Description

The Document Control Manager is responsible for developing and implementing processes and procedures for document control at Oklo. They will manage the entire lifecycle of documents within Oklo, ensuring that documents are accurately created, stored, tracked, and distributed in compliance with both internal standards and external regulations. This role involves overseeing the organization of digital records, implementing document management and document control systems, and maintaining version control. This individual will work closely with departments across Oklo to ensure easy access to documents, handle revisions, and ensure compliance with regulatory requirements. They will also support audits and assist in ensuring proper document retention and disposal according to established policies.

Responsibilities

• Review company business processes and stakeholder needs to develop record, document, and data storage and access solutions
• Develop policies, procedures, and work instructions to implement records management and document control strategies
• Manage the overall data architecture of records and controlled documents, including access restrictions
• Write document control and document management procedures for use across Oklo
• Monitor and enforce document control policies and procedures to maintain document integrity
• Review, edit, and update documentation for accuracy, format, and compliance with company standards, including controlled document intake
• Collaborate with the quality assurance team to maintain consistent document control practices
• Revise company-wide document management processes and procedures
• Train staff on document control and document management process and procedures, both initially and on a recurring basis, and generate and maintain training records

Minimum Qualifications

• Bachelor’s degree or relevant work experience; more experience is a plus
• Experience with digital document management/control platforms
• Knowledge of document control best practices
• Strong attention to detail
• Strong organizational skills
• Excellent written and verbal communication skills

Bonus Qualifications

• Experience in a regulated environment
• Experience with quality assurance (NQA-1 desired but not required)

About Oklo Inc.

Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy.

Benefits

Oklo offers flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits, and other benefits.

Additional Information

The position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible. The company complies with U.S. export regulations for all positions.