Project Document Control Supervisor (Contract)

Oklo Inc; Santa Clara (CA); Hybrid; USD 71,635 - 88,166; Full time

Benefits offered by this job

Flexible time off

Health insurance

401(k) with employer contribution

Job summary

Oklo Inc. in Santa Clara, CA is seeking a Project Document Control Supervisor to lead document management for EPC projects. The role involves ensuring compliance with project requirements and maintaining documentation standards.

The ideal candidate has 5+ years of document control experience, strong leadership skills, and is proficient in document management systems. This is a contract position that may convert to a permanent role depending on performance. Compensation is $52–$64 per hour with additional benefits for permanent employees.

Qualifications

• Associate's degree required, Bachelor's preferred.
• Five or more years of relevant document-control experience.
• Proficient in document management systems.

Responsibilities

• Lead document control activities for assigned projects.
• Establish project document control procedures.
• Coordinate document review cycles.

Skills

Leadership

Organizational discipline

Communication skills

Proficiency in Microsoft Office/Teams

Document management systems

Education

Associate’s degree or equivalent education

Bachelor’s degree (preferred)

Tools

Microsoft Office

SharePoint

Adobe Acrobat Pro

Job description

Position Description

The Project Document Control Supervisor leads the execution of document management activities for EPC and capital construction projects across engineering, procurement, construction, commissioning, turnover, and records retention phases. This role is responsible for ensuring project documentation is properly received, logged, reviewed, distributed, revised, retained, and transferred in accordance with Oklo standards, project requirements, contractual obligations, quality assurance expectations, and applicable regulatory requirements. The Supervisor serves as the primary document control point‑of‑contact for assigned projects and provides leadership, coordination, and oversight for document management workflows involving Oklo, EPC contractors, vendors, subcontractors, consultants, and internal stakeholders. This role also supports the development and continuous improvement of project document control standards, systems, procedures, and organizational best practices.

Success in this role requires strong leadership, organizational discipline, communication skills, and the ability to proactively identify and resolve document‑control risks before they impact project execution, quality, compliance or schedule milestones.

This is a contract position with the potential to convert to a permanent position after six months based on hiring needs and performance.

Responsibilities

• Lead document control activities for assigned EPC and capital projects across engineering, procurement, construction, quality, commissioning and turnover phases.
• Serve as the primary document control interface between Oklo, EPC contractors, vendors, subcontractors, consultants and other project stakeholders.
• Establish and maintain project document control procedures, workflows, folder structures, distribution matrices, communication protocols, and system practices.
• Serve as the project subject‑matter expert for document control systems, naming conventions, metadata standards, review workflows and records requirements.
• Provide guidance to project teams on document compliance, deliverable tracking, records retention and document control best practices.
• Train, mentor and oversee document controllers, including delegation and review of routine document control activities.
• Support continuous improvement of document control standards, templates, tools, workflows and organizational efficiencies.
• Oversee the full lifecycle of incoming and outgoing project deliverables using approved document management systems.
• Coordinate with Project Controls and Engineering Management to align document deliverables with project schedules, milestones and earned progress measurement.
• Oversee transmittals, document registers, receipt acknowledgements, audit trails, status reporting, document numbering, metadata and submission requirements.
• Coordinate resolution of incomplete, inaccurate, late or nonconforming document submissions.
• Ensure project compliance with Oklo standards, Project Execution Plans, contractual obligations, quality assurance requirements and applicable regulatory requirements.
• Coordinate document review cycles, including distribution, comment tracking, schedule alignment, closeout and traceability between revisions, approvals and final records.
• Oversee document‑control support for management‑of‑change activities, including tracking, distribution, archival and retention of revised documentation.
• Oversee incorporation and control of current revisions, superseded documents, field markups, redlines, as‑builts and final record documentation.
• Ensure turnover packages and final project records are complete, organized, secure and ready to support commissioning, operations, quality audits and long‑term records retention.
• Identify, communicate and elevate document‑control risks, workflow bottlenecks, confidentiality issues or compliance concerns that may impact project execution.

Minimum Qualifications

• Associate’s degree or equivalent education required; Bachelor’s degree preferred.
• Five or more years of relevant document‑control, records‑management or project‑support experience, including experience on EPC or capital projects.
• Prior experience leading or supervising document control activities preferred.
• Proficiency with common office productivity and collaboration software tools such as Microsoft Office/Teams, Google Workspace, Adobe Acrobat Pro, Zoom, Slack, Confluence or Jira.
• Ability to work effectively in remote and cloud‑based work environments.
• Willingness and ability to travel up to approximately 15% as required.

Bonus Qualifications

• Leading document control activities on EPC, capital construction, industrial, energy or other complex infrastructure projects.
• Establishing and administering project document control workflows, standards and systems.
• Managing document lifecycles, including transmittals, revision control, metadata management and turnover documentation.
• Processing engineering, procurement, construction, quality, vendor and commissioning documentation.
• Coordinating with EPC contractors, vendors, subcontractors, engineering teams, project controls, construction teams and quality personnel.
• Using document management systems such as SharePoint, InEight Document, Procore, Bluebeam, M‑Files or similar platforms.
• Familiarity with Management‑of‑Change workflows and project documentation processes such as RFIs, NCRs, DCNs, TQs, redlines and as‑builts.
• Familiarity with commissioning, turnover, operational readiness or asset handover documentation processes (owner‑side document control experience is a plus).
• Familiarity with quality‑assurance requirements for controlled documents and records in a highly regulated industry, nuclear strongly preferred.

Competencies

• Strong leadership and coordination skills to guide cross‑functional project teams.
• Excellent organizational, prioritization and time‑management abilities.
• Exceptional attention to detail and commitment to accuracy, consistency and traceability.
• Strong written and verbal communication skills with the ability to work effectively with individuals from a range of backgrounds and knowledge levels.
• Analytical problem‑solving and critical‑thinking capabilities.
• Capability to manage multiple priorities and deadlines in fast‑paced project environments.
• Professional judgment and discretion when handling sensitive or confidential information.
• Ability to enforce standards, maintain compliance and elevate risks appropriately.
• Strong customer‑service mindset with collaborative and solution‑oriented communication.
• Proactive approach for identifying process gaps, risks and improvement opportunities.
• Strong computer, data‑entry and document systems proficiency.
• Ability to mentor and develop junior personnel and foster a supportive, productive team dynamic.
• Adaptability and willingness to improve processes in a highly iterative environment.
• Passion for clean energy and advanced nuclear technology.

Who You Are

A startup person: driven by results, prefers efficiency over excess process and works well in fast‑paced teams. Motivated, self‑driven, enthusiastic and passionate about the vision. A team player who collaborates and shares credit. An excellent communicator who is clear and upbeat. Creative, able to solve open‑ended problems without micromanagement. Detail‑oriented with strong grammar and spelling. Remote work experience and willingness to travel up to 15%.

Travel Requirements

• Remote employees must travel to headquarters (Santa Clara, CA) twice a quarter and attend team meetings, off‑sites and other company events. For the first two weeks of onboarding, employees must be in person at headquarters.

Compensation and Benefits

• Hourly: $52–$64 per hour (contractor).
• Permanent employees are eligible for flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits and other benefits.

Miscellaneous

Position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible.