Remote Data Entry & Records Specialist

The Helmsman Group LLC; California (MO); Remote; USD 32,000 - 48,000; Full time

Job summary

The Helmsman Group LLC is seeking a Data Entry Specialist to support administrative functions by entering and maintaining business information across databases and systems. The role emphasizes accuracy, organization, and timely document processing.

You will review documents, perform data validation, generate reports, and assist various departments with data cleanup, filing, and records management while ensuring confidentiality and adherence to procedures.

Qualifications

• High school diploma or equivalent required.
• Associate degree or relevant coursework preferred.
• 1–3 years of experience in data entry, administrative support, or related role.
• Strong typing and data-entry skills with attention to detail.
• Proficiency with Microsoft Office, especially Excel, Word, and Outlook.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently while following established procedures.
• Confidentiality in handling sensitive information.

Responsibilities

• Enter, update, and maintain information in databases, spreadsheets, ERP systems, CRM platforms, and other business applications.
• Review source documents and verify information for accuracy and completeness.
• Perform data validation and correct errors, duplicates, and missing information.
• Process forms, invoices, orders, and other business documents.
• Maintain filing systems and archive documents per procedures.
• Retrieve records for authorized personnel and departments.
• Prepare spreadsheets, reports, and administrative documents.
• Support mail, shipping, and document distribution as needed.
• Maintain logs and tracking spreadsheets for activities.
• Assist with audits, compliance reviews, and management reporting.

Skills

Data Entry

Typing

Attention to Detail

Organizational Skills

Written and Verbal Communication

Time Management

Independent Work

Confidentiality

Education

High School Diploma

Associate Degree (preferred)

Tools

ERP systems

CRM platforms

Database management systems

Electronic document management systems

Job description

The Helmsman Group LLC is seeking a Data Entry Specialist to support administrative functions by entering and maintaining business information across databases and systems. The role emphasizes accuracy, organization, and timely document processing.

You will review documents, perform data validation, generate reports, and assist various departments with data cleanup, filing, and records management while ensuring confidentiality and adherence to procedures.