Remote HR Data Entry & Records Specialist

The Helmsman Group LLC; Town of Montana (WI); Remote; USD 32,000 - 52,000; Full time

Job summary

The Helmsman Group LLC is seeking a Data Entry Specialist to accurately enter, update, verify, and maintain employee and HR information in HRIS, payroll, benefits, recruitment, and related systems. This role supports HR operations by ensuring records are complete, accurate, confidential, and properly maintained.

Responsibilities include updating records for promotions, new-hire onboarding, terminations, and compliance, while safeguarding sensitive data and supporting audits.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree in HR, Business Administration, or related field preferred.
• 1-3 years of experience in HR data entry, HR administration, data management, or related role.
• Strong typing and data-entry skills with excellent accuracy.
• Basic understanding of HR terminology and employee lifecycle processes.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Strong attention to detail and organizational skills.
• Excellent ability to maintain confidential information.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work with large volumes of employee information accurately.

Responsibilities

• Enter and update employee information in HRIS, payroll, benefits, and other HR systems.
• Maintain accurate employee records, including personal information, job titles, departments, employment status, compensation, and organizational assignments.
• Process and enter new-hire information, onboarding documentation, and employment records.
• Update employee records for promotions, transfers, salary changes, department changes, leaves, and terminations.
• Review HR documents and verify information for completeness, accuracy, and consistency.
• Enter and maintain employee attendance, timekeeping, leave, and absence information.

Skills

Human Resources Data Entry

HR Data Management

HRIS

Employee Records Management

Personnel File Management

Payroll Data Support

Benefits Data Support

Recruitment Data Entry

Applicant Tracking Systems

Employee Onboarding Support

Time & Attendance Data

Data Verification

Data Validation

Data Accuracy

Microsoft Excel

Document Management

Records Management

HR Reporting

Data Reconciliation

Confidentiality

Administrative Support

HR Operations

Education

High school diploma or equivalent

Associate or bachelor's degree in Human Resources, Business Administration, or related field

Tools

Workday

ADP

UKG

BambooHR

SAP SuccessFactors

Applicant Tracking Systems (ATS)

Job description

The Helmsman Group LLC is seeking a Data Entry Specialist to accurately enter, update, verify, and maintain employee and HR information in HRIS, payroll, benefits, recruitment, and related systems. This role supports HR operations by ensuring records are complete, accurate, confidential, and properly maintained.

Responsibilities include updating records for promotions, new-hire onboarding, terminations, and compliance, while safeguarding sensitive data and supporting audits.