Remote Construction Project Coordinator - Central Florida

Better Talent; Windermere (FL); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Home office setup

Laptop provided

Cell phone reimbursement

Company training & certifications

Paid time off & holidays

Job summary

Synergy Siteworks, a growing commercial site development firm in Central Florida, seeks a highly organized Construction Project Coordinator. This role supports projects from pre-construction through closeout, coordinating schedules, documentation, finances, and communications across teams.

The position is primarily remote with ~1 day/week travel in Central Florida. Candidates should have 2+ years in construction administration, proficiency with Procore, Microsoft Office, and Google Suite, and be

Qualifications

• 2+ years of experience in construction administration, project coordination, or a similar role within the construction or site development industry is required.
• Experience using Construction Management Software.
• Proficiency with Microsoft Office.
• Experience using Google Suite.
• Strong organizational skills with the ability to effectively prioritize multiple projects and deadlines.
• Excellent written and verbal communication skills with a professional, collaborative approach.
• Ability to work independently and remain productive in a remote work environment.
• Current Notary License or willingness to obtain an electronic notary certification.
• Willingness to travel throughout Central Florida approximately one day per week.
• Valid driver's license and reliable transportation.

Responsibilities

• Create, organize, and maintain electronic project files and construction documentation.
• Prepare project correspondence, reports, meeting agendas, and meeting minutes.
• Manage project administration within Procore, including purchase orders, RFIs, submittals, drawings, tasks, and vendor documentation.
• Process supplier invoices and assist with project financial tracking.
• Coordinate material orders and monitor long-lead items to help keep projects on schedule.
• Schedule vendors, subcontractors, inspections, and project meetings.
• Track permits, licenses, inspections, and regulatory requirements.
• Submit Notices to Owner (NTOs) and assist with compliance documentation.
• Collect subcontractor invoices, pay applications, and lien waivers for management review.
• Assist with owner, subcontractor, and vendor contract administration.
• Coordinate project closeout documentation, warranties, manuals, and final deliverables.
• Help develop scalable internal processes, workflows, and project checklists.
• Support company marketing initiatives, vendor coordination, and networking events.
• Assist with weekly OSHA toolbox talks and safety communications.

Skills

Construction Management Software

Microsoft Office

Google Suite

Communication

Organizational Skills

Remote Work Productivity

Notary Certification Willingness

Tools

Procore

Job description

Synergy Siteworks, a growing commercial site development firm in Central Florida, seeks a highly organized Construction Project Coordinator. This role supports projects from pre-construction through closeout, coordinating schedules, documentation, finances, and communications across teams.

The position is primarily remote with ~1 day/week travel in Central Florida. Candidates should have 2+ years in construction administration, proficiency with Procore, Microsoft Office, and Google Suite, and be