Remote Construction Project Administrator

HorizonWest Landscape Services Inc; Tallahassee (FL); Remote; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health coverage through ICHRA

Paid time off

Company phone

Career advancement opportunities

Job summary

Horizon West Landscape is seeking a Project Administrator to handle the critical paperwork and timelines behind our construction projects so our project managers and field leaders can focus on construction project execution. You will set up new jobs, manage submittals and project documents, and keep records complete from contract to closeout.

You will report to the Director of Construction Operations and work closely with our billing and compliance team.

Qualifications

• 2+ years of construction project administration or office coordination.
• Strong organization and attention to detail with many deadlines at once.
• Proficiency with Microsoft Office and online portals.
• Clear, professional written communication.

Responsibilities

• Set up new jobs in our project management system and filing structure after contract award.
• Prepare and track submittals, product data, and plant lists through general contractor approval.
• Log RFIs, change orders, and project correspondence.
• Collect daily reports, field photos, and time records from crews.
• Provide monthly progress information to our billing coordinator for pay applications.
• Share job start details with our compliance team for insurance certificates, notices, and permits.
• Assemble closeout packages, including as-builts, warranties, and final lien waivers.
• Keep general contractor project portals up to date.

Skills

Organization

Attention to detail

Written communication

Bilingual English and Spanish

Tools

Microsoft Office

Online portals

Aspire

Procore

Textura

Job description

Horizon West Landscape is seeking a Project Administrator to handle the critical paperwork and timelines behind our construction projects so our project managers and field leaders can focus on construction project execution. You will set up new jobs, manage submittals and project documents, and keep records complete from contract to closeout.

You will report to the Director of Construction Operations and work closely with our billing and compliance team.