Remote Construction CPA & Project Accounting Lead

Remote Raven; Hubert (NC); Hybrid; USD 8,300 - 14,000; Full time

Job summary

Remote Raven, a specialty contractor based in Hubert, NC, seeks a skilled CPA to manage full accounting functions, from daily entries to monthly project reporting. This hands-on role requires QuickBooks expertise and professional client communication, including collections calls when needed.

Responsibilities include bank reconciliations, AR/AP, retainage, payroll reporting, and monthly project reporting, all in a 100% remote setup.

Qualifications

• Extensive QuickBooks experience essential.
• Full-cycle accounting knowledge: AR, AP, reconciliations, month-end close.
• Knowledge of retainage in construction contexts.
• Professional communication and outbound calling for collections as needed.
• Strong attention to detail with lien waivers and project reports.

Responsibilities

• Import and categorize weekly transactions from bank accounts and credit cards in QuickBooks.
• Prepare month-end financial reports and ensure all accounts are reconciled before close.
• Manage accounts receivable, send monthly statements, and pursue collections professionally.
• Track retainage across active projects and report status monthly.
• Maintain vendor accounts, file vendor bills, process payments, and manage workflows.
• Prepare certified payroll reports and assist payroll-related reporting.
• Prepare monthly project reports and ensure timely submission.
• Assist with annual insurance audits and required documentation.
• Support billing overflow and general accounting tasks as priorities evolve.

Skills

QuickBooks

AR & AP

Bank Reconciliations

Month-End Close

Payroll Reporting

Client Collections

Attention to Detail

Organized

Remote Work

Tools

Egnyte

Adobe

Microsoft Excel

Google Sheets

Job description

OwnthefullsetofbooksforaUSspecialtycontractorfromtheweeklybankfeedthroughcertifiedpayroll,retainage,andmonth-endclose.

OurclientisaUSEastCoastspecialtycontractorworkingoncommercial,institutional,andgovernmentconstructionprojects.Theyarehiringoneaccountanttoowntheaccountingfunctionendtoend:thedailytransactionwork,themonthlyclose,thereceivables,theconstruction-specificreporting,andthecompliancefilingsthatcomewithworkingonpublicandcommercialprojects.

Thisisnotadataentryseat,anditisnotapieceofalargeraccountingteam.Youarethepersonwhomakessurethebooksareright,thestatementsgooutonthefirst,retainageistrackedacrosseveryliveproject,andthecertifiedpayrollandprojectreportsarefiledaccuratelyandontime.Theownerwillreadthereportsyouproduceandmakedecisionsfromthem.

Italsotakesaparticularkindofperson.Alongsidethetechnicalwork,youwilloccasionallypickupthephoneandspeakwithacustomeraboutanoverduebalance—theseareexistingrelationships,sotheconversationhastocollectthemoneyandkeeptherelationshipintact.Ifyouareprecisewithnumbersandwarmwithpeople,thisrolewaswrittenforyou.

KeyResponsibilities

BankReconciliation&TransactionManagement

• ImportandcategorizeweeklytransactionsfromcreditcardsandbankaccountsinQuickBooks
• Performmonthlybankreconciliationstoensureallaccountsareaccurateandbalanced.
• Recordadjustingjournalentriesforprepaymentaccounts,includinginsurance,vehiclepayments,andotherrecurringitems
• RecordchecksreceivedinQuickBooksaccuratelyandinatimelymanner

Month-EndClose

• Preparemonth-endfinancialreports,includingprofitandlossstatementsandbalancesheets
• Ensureallaccountsarereconciledandentriesarecompletebeforemonth-endclose.
• Supporttheteamwithmonth-endreportingneedsasdirected

AccountsReceivable&Collections

• Manageaccountsreceivable—trackingoutstandinginvoices,monitoringaging,andensuringtimelycollection
• Sendmonthlystatementstoclientsonthefirstofeachmonth
• Handlecollectionscorrespondenceviaemailandphone,followingupprofessionallyandpersistentlyonoverduebalances
• Occasionallymakedirectoutboundcallstoclientsonunpaidinvoices—awarm,personablephonemannermatters,becausetheseareexistingclientrelationships
• Participateinmonthlycollectionsandretainagemeetings
• Processandverifylienwaiversoncereceivedfromcustomers,confirmingbalancesandverifyingcorrectamountsforrequisitionsbeingreleased

RetainageManagement

• Trackandmanageretainageacrossactiveprojectswithasolidunderstandingofretainageconceptsandtimelines
• Ensureretainageamountsareaccuratelyrecordedandreleasedappropriatelyinaccordancewithprojectterms.
• Participateinmonthlyretainagemeetingsandprovideaccuratereportingonretainagestatus

AccountsPayable&VendorManagement

• Maintainvendoraccountsandensureallvendorinformationiscurrentandaccurate.
• FilevendorbillsintothecompanydocumentmanagementsystemandrecordtheminQuickBooks
• ProcessACHformsandmanagevendorpaymentworkflows
• Prepareandsubmitcreditapplicationsfornewvendorsasneeded

CertifiedPayroll&PayrollReporting

• Prepareandsubmitcertifiedpayrollreportsincompliancewithapplicablerequirements
• Applyaworkingunderstandingofpayrolltaxesforreportingpurposes
• Assistwithpayroll-relatedreportingasdirected

MonthlyProjectReporting

• Preparemonthlyprojectreports,includingthemonthlyworkforceandemploymentutilizationreportsandotherrequiredconstructionprojectdocumentation
• Ensureallproject-levelreportingisaccurate,complete,andsubmittedontime

InsuranceAudits&Compliance

• Assistwithannualinsuranceaudits,includingworkers'compensationandgeneralliability
• Organizeandpreparesupportingdocumentationrequiredforauditcompliance
• Maintainaccuraterecordsthroughouttheyeartosimplifytheannualauditprocess

Billing&AdministrativeSupport

• Assisttheofficeadminteamwithbillingoverflowasneeded
• Supportgeneralaccountingandadministrativetasksasprioritiesevolve

RequiredQualifications

• ExtensiveQuickBooksexperience—thisistheprimaryaccountingplatform,andproficiencyisnon-negotiable
• Strongunderstandingoffull-cycleaccounting,includingAR,AP,bankreconciliations,andmonth-endclose
• Knowledgeofretainage—howitistracked,applied,andreleasedinaconstructioncontext
• Personableandprofessionalcommunicationstyle,comfortablemakingoccasionaloutboundcallstoclientsaboutoutstandingbalancesinawaythatmaintainstherelationship
• Strongattentiontodetailandaccuracy—lienwaivers,certifiedpayroll,andprojectreportsrequireprecision
• Organizedandabletomanagemultiplerecurringdeadlinessimultaneously
• ProficientinAdobe,MicrosoftWord,MicrosoftExcel,andGoogleSheets
• Reliableandself-directedinaremoteworkenvironment
• AbletoworkfullUSEasternbusinesshours

PreferredQualifications

• AIAapplicationknowledge—familiaritywithAIAbillingdocumentsandtheapplicationforpaymentprocess
• Workingunderstandingoflienrightsandlientimeframesinaconstructioncontext
• Experiencepreparingcertifiedpayrollandconstructionprojectreporting
• Backgroundinconstruction,specialtycontracting,oraproject-basedaccountingenvironment
• FamiliaritywithadocumentmanagementplatformsuchasEgnyte,SharePoint,orsimilar
• CPAlicense(PhilippinesPRCorequivalent)orCPA-levelqualification

Tools&Software

• QuickBooks(primaryaccountingplatform)
• MicrosoftExcelandGoogleSheets
• AdobeAcrobatandMicrosoftWord
• Aclouddocumentmanagementsystemforvendorbillsandprojectrecords
• MicrosoftTeamsandOneDriveforteamcommunicationandfilesharing
• Hubstafffortimetracking

WhatMakesYouaGreatFit

• QuickBooksisyourtool—younavigateitconfidently,andyourentriesareaccurateandclean
• Monthlystatementsgooutonthefirstofthemonth,everymonth,withoutbeingreminded
• Whenaclienthasanoverduebalance,youcanpickupthephone,haveaprofessionalandfriendlyconversation,andmaintaintherelationshipwhilecollectingwhatisowed
• Yourretainagetracking,lienwaivers,andprojectreportsarealwayscurrentandaccurate
• Youareeasytoworkwith—theteamandclientsalikeenjoyworkingwithyou
• Youwouldratherflagadifferenceyoucannotexplainthanmakethebooksbalancewithoutknowingwhy

WhatWeOffer

• Upto$10/hour
• 100%remotework
• Full-timerole

Wehireforthelonghaul,soasteadytrackrecordofstayingandgrowingalwaysmovesyouupourlist.

Toapply:

EnsureyourLinkedInprofileandresumeareup-to-dateandcomprehensive(submitacomprehensiveresumeinEnglish,PDFformat),andcompletetheassessmentinthislink:https://assessment.aptiveindex.com/s/oIOQ7qh27A3f

Aquicknoteonhowwewillreachyou:ourrecruitmentteamcommunicatesprimarilythroughTelegram,usingthemobilenumberonyourapplicationandresume.PleasemakesurethatnumberisactiveandregisteredonTelegram,sincethisiswherescreeningandinterviewschedulinghappen.Ifitisnotregisteredyet,youcansetituprightafteryouapply—ittakesonlyafewminutesandkeepsyourapplicationmovingwithoutdelay.

Byapplying,youconsenttobeingcontactedviathecontactinformationprovidedinyourapplicationforrecruitmentpurposesonly.

Becauseofthevolumeofapplicationswereceive,we'reonlyabletofollowupdirectlywithcandidateswhoseexperiencecloselymatchesthisrole.Ifyoudon'thearfromuswithin10days,pleaseknowwegenuinelyappreciateyourinterest—andwe'dwelcomeyourapplicationtofutureopeningsthatmaybeastrongerfit.ThankyouforconsideringRemoteRaven,andallthebestinyoursearch.

Anoteonscheduling:initialinterviewsruninUSMountainStandardTime(MST)withina3:00AM–1:00PMMSTwindow.Weknowthattakesflexibilityaroundthetimedifference,andwegenuinelyappreciateit.