Remote Operations & Data Coordinator

Elevate and Delegate; United States; Remote; USD 40,000 - 65,000; Full time

Benefits offered by this job

Remote work

Job summary

Elevate and Delegate is seeking a detail-oriented Virtual Assistant to support a US-based client. The role involves high-volume data entry, insurance claim coordination, and updating records in the Restoration Manager CRM/Job Management system.

You will create and review estimates in Xactimate, track expenses, and maintain multiple databases with accuracy. Excellent English communication and independence are essential in a fast-paced environment.

Qualifications

• Minimum 5 years of Virtual Assistant experience, preferably supporting a US-based company.
• Proven experience in administrative support and high-volume data entry.
• Excellent written and spoken English with strong professional communication skills.
• Exceptional attention to detail with a demonstrated record of accuracy.
• Strong organizational and time management skills.
• Excellent multitasking abilities in a fast-paced environment.
• Comfortable using Microsoft Excel for tracking, reporting, and data management.
• Ability to prioritize work effectively and consistently meet deadlines.
• Self-motivated, resourceful, and capable of working independently.
• Strong problem-solving skills and ability to learn new processes quickly.
• High level of professionalism, accountability, and reliability.

Responsibilities

• Perform high-volume data entry with exceptional accuracy.
• Speak with insurance companies to check the status of insurance claims.
• Add and update customer and job information in our CRM/Job Management System (Restoration Manager).
• Create, review, and update estimates using Xactimate.
• Track, reconcile, and maintain sales expenses.
• Maintain accurate records across multiple systems and databases.
• Review work carefully to identify and correct errors before submission.
• Organize and maintain digital files, records, and documentation.
• Handle multiple administrative tasks simultaneously while meeting deadlines.
• Follow established processes while proactively identifying opportunities for improvement.
• Communicate clearly and professionally with internal team members.
• Maintain confidentiality and handle sensitive information responsibly.
• Complete assigned tasks independently with minimal supervision.
• Learn new systems and workflows quickly.

Skills

High-volume data entry

Attention to detail

English communication

Time management

Multitasking

Independent work

Proactive learner

Professional communication

Problem-solving

Tools

Xactimate

Restoration Manager

CRM software

Excel

Job description

Elevate and Delegate is seeking a detail-oriented Virtual Assistant to support a US-based client. The role involves high-volume data entry, insurance claim coordination, and updating records in the Restoration Manager CRM/Job Management system.

You will create and review estimates in Xactimate, track expenses, and maintain multiple databases with accuracy. Excellent English communication and independence are essential in a fast-paced environment.