Remote Client Implementation & Operations Lead

Hello Heart; United States; Remote; USD 115,000 - 128,000; Full time

Job summary

Hello Heart empowers people to understand and improve their heart health using technology and behavioral science. We are looking for a proactive, highly accountable Client Implementation and Operations Manager to lead client implementations from kickoff through launch and stabilization.

Reporting to the VP, Implementations and Strategic Integrations, you will own the client experience, drive cross-functional execution, and ensure clients have a clear, organized, and responsive partner.

Qualifications

• 4+ years of experience in implementation, onboarding, project management, client success, or operations.
• Experience managing complex cross-functional projects with external stakeholders.
• Strong project management, prioritization, and organizational skills.
• Excellent written and verbal communication skills.
• Ownership mindset with sound judgment and a bias toward action.
• Comfort operating with incomplete information and creating clarity from ambiguity.
• Ability to influence and drive accountability without direct authority.
• Strong risk identification, escalation, problem-solving, and follow-through skills.
• Experience with Salesforce, Google Workspace, Asana, or similar tools.
• Artificial intelligence fluency (e.g., ChatGPT) for communication and workflow improvement.
• Experience in healthcare, benefits, digital health, eligibility, or claims preferred.

Responsibilities

• Own the end-to-end client implementation experience, including project planning, execution, communication, risk management, and issue resolution.
• Serve as the primary point of contact for clients, providing timely updates and setting clear expectations.
• Drive cross-functional execution across Engineering, Product, Support, Vendor Operations, and Billing to ensure successful launches.
• Manage project timelines, milestones, dependencies, and deliverables while balancing multiple priorities.
• Identify and elevate risks early, troubleshoot operational issues, and drive resolution.
• Maintain accurate project reporting and provide visibility into status, risks, and blockers.
• Improve implementation processes, documentation, and operational workflows for scale and consistency.
• Translate client and internal discussions into clear action items, owners, and deadlines.
• Use artificial intelligence tools responsibly to improve productivity, documentation, and execution accuracy.

Skills

Implementation experience

Project management

Cross-functional teamwork

Communication skills

Ownership mindset

Ambiguity management

Influence without authority

Risk management

AI fluency

Healthcare/digital health knowledge

Tools

Salesforce

Google Workspace

Asana

Job description

Hello Heart empowers people to understand and improve their heart health using technology and behavioral science. We are looking for a proactive, highly accountable Client Implementation and Operations Manager to lead client implementations from kickoff through launch and stabilization.

Reporting to the VP, Implementations and Strategic Integrations, you will own the client experience, drive cross-functional execution, and ensure clients have a clear, organized, and responsive partner.