Remote Billing Specialist — Accurate Invoicing & Compliance

Pro-Vac; Manassas (VA); Hybrid; USD 85,962,240 - 94,558,464; Full time

Benefits offered by this job

Competitive hourly salary

Medical, Vision, LTD, Life, EAP

401(k) with up to 4% match

Paid vacation, sick leave & holidays

WFH most days with occasional office

Job summary

Pro-Vac, a leader in hydro-excavation and storm/sewer maintenance, seeks a detail-oriented Billing Specialist in a hybrid role based in Virginia. You will manage customer billing, ensure compliance with contractual terms, and resolve discrepancies, supporting timely and accurate invoicing.

Responsibilities include reviewing contracts, processing invoices within 24 hours, and maintaining billing data with cross-functional teams.

Qualifications

• 2+ years of experience in the Construction Industry.
• 2+ years of experience with revenue billing, preferably related to contracted or project bid work.
• Knowledge of billing principles and financial compliance best practices.

Responsibilities

• Review and understand each customer’s contractual agreements to ensure compliance.
• Invoice and cost customer work within 24 hours of completion.
• Verify billing reconciliations, reports, and required forms to ensure timely and accurate completion.
• Communicate with customers to ensure invoices are received and address any outstanding concerns.
• Maintain a 95% accuracy rate in billing processes and ensure timely submission of invoices.
• Organize and maintain a detailed and accurate billing database.
• Collaborate with internal teams and external stakeholders to ensure clear communication and alignment.
• Resolve billing-related issues promptly and efficiently.

Skills

Attention to detail

Organizational skills

Communication skills

Problem solving

Excel

Accounting software

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

MS Office

Excel

Accounting software

Job description

Pro-Vac, a leader in hydro-excavation and storm/sewer maintenance, seeks a detail-oriented Billing Specialist in a hybrid role based in Virginia. You will manage customer billing, ensure compliance with contractual terms, and resolve discrepancies, supporting timely and accurate invoicing.

Responsibilities include reviewing contracts, processing invoices within 24 hours, and maintaining billing data with cross-functional teams.