Billing Specialist Manassas, VA PV East

ViziRecruiter,LLC.; Manassas (VA); Hybrid; USD 85,962,000 - 94,558,000; Full time

Benefits offered by this job

Medical benefits

Vision benefits

LTD (Long-Term Disability)

Life insurance

Employee Assistance Program

401(k) with company match

Paid vacation

Sick leave

Paid holidays

Job summary

Pro-Vac is seeking a Billing Specialist to join our team. You will manage customer billing with a focus on accuracy, compliance, and maintaining strong relationships with internal and external stakeholders.

The role requires meticulous data handling, prompt invoice processing, and collaboration across departments in a fast-paced environment. Ideal candidates have 2+ years in construction-related billing, proficiency in accounting software and MS Office, and excellent communication skills.

Qualifications

• Detail-oriented professional with strong financial reconciliation skills.
• Experience in billing, regulatory compliance, and customer relations.

Responsibilities

• Review customer contracts to ensure billing compliance.
• Invoice and cost customer work within 24 hours of completion.
• Verify billing reconciliations, reports, and required forms for timeliness and accuracy.
• Communicate with customers to confirm receipt of invoices and address concerns.
• Maintain 95% accuracy in billing processes and timely submissions.
• Organize and maintain a detailed billing database.
• Collaborate with internal teams and external stakeholders for clear communication.
• Resolve billing-related issues promptly.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

MS Office Suite

Excel

Accounting software

Job description

Introduction

Pro-Vac is focused on growing a team that supports the long-term commitment of our services to general contractors, facility owners, utility companies, municipalities, and government agencies. We have proudly served Washington, Oregon and Idaho for over 25 years, and are known for the great care we take with clients and employees alike.

Overview

At Pro-Vac, we are not just providing hydro-excavation and storm/sewer maintenance services; we are supporting the critical infrastructure that keeps communities moving. We believe in delivering safe, efficient, and innovative solutions with the most talented and dedicated team in the industry.

As the Billing Specialist at Pro-Vac, you'll play a vital role in ensuring the accuracy of financial transactions, invoices, and billing processes. If you excel at billing procedures, regulatory compliance, and maintaining strong relationships with customers and colleagues while effectively resolving billing discrepancies, we invite you to apply today!

Mission of the Role

We are looking for a detail‑oriented and proactive Billing Specialist to join our AWESOME team at Pro‑Vac! You’ll manage customer billing with a focus on accuracy, compliance, and maintaining relationships with both internal and external stakeholders. If you thrive in a fast‑paced environment, are highly organized, and have a knack for financial reconciliation, this role is perfect for you!

Why Pro-Vac is Perfect for You

• Competitive salary: $30-33/hour
• Comprehensive benefits: Medical, Vision, LTD, Life, EAP
• Retirement plan: 401(k) with up to a 4% company match
• Time off: Paid Vacation, Sick/Safe Leave, and Holidays
• Schedule: Primarily WFH, with occasional need in office

Responsibilities

• Review and understand each customer’s contractual agreements to ensure compliance.
• Invoice and cost customer work within 24 hours of completion.
• Verify billing reconciliations, reports, and required forms to ensure timely and accurate completion.
• Communicate with customers to ensure invoices are received and address any outstanding concerns.
• Maintain a 95% accuracy rate in billing processes and ensure timely submission of invoices.
• Organize and maintain a detailed and accurate billing database.
• Collaborate with internal teams and external stakeholders to ensure clear communication and alignment.
• Resolve billing-related issues promptly and efficiently.

Requirements

Experience

• 2+ years of experience in the Construction Industry.
• 2+ years of experience with revenue billing, preferably related to contracted or project bid work.
• Knowledge of billing principles and financial compliance best practices.

Skills

• Exceptional attention to detail and organizational skills.
• Strong communication and problem‑solving abilities.
• Proficiency with accounting software, MS Office Suite, and Excel.

Here’s What You Bring

• High school diploma or equivalent (Associate or Bachelor’s degree preferred).
• Certifications in financial management or billing (e.g., CB, CPA) are a plus!
• Familiarity with construction, stormwater, or hydro‑excavation industries is highly desired.

Physical & Working Conditions

If you thrive working outdoors and hands‑on, here's what this role demands:

• Lifting, carrying, pushing, and pulling up to 50 lbs.; frequent bending, kneeling, climbing, and working at heights.
• Standing and moving for extended periods; operating vehicles across varied terrain.
• Perceiving auditory safety signals, verbal warnings, and radio communications in active field environments.
• Wearing all required PPE including OSHA‑compliant respirators, hearing protection, eye protection, gloves, and safety footwear.
• Reading site documentation and accurately operating equipment controls.
• Working outdoors in heat, cold, rain, and wet conditions.
• Maintaining situational awareness around active traffic, heavy machinery, and underground utilities.
• Working in confined spaces per applicable safety protocols.

Reasonable accommodations will be considered for qualified individuals with disabilities. If you require an accommodation during the application or hiring process, please contact [e-mail]