Remote Associate Director, Association Management

Naylor LLC; Schaumburg (IL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) program

Remote work options

Job summary

WJ Weiser & Associates is seeking an Associate Director to help implement the strategic goals of assigned client organizations while providing day-to-day operational leadership and exceptional client service.

This role is well suited for a self-directed association professional who can manage multiple priorities, communicate confidently with volunteer leaders, and shepherd projects from planning through completion.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3–5 years in association/nonprofit client-service management; medical society preferred.
• Ability to work independently, exercise sound judgment, take initiative, solve problems, and follow through.
• Budgeting and financial reporting experience.
• Strong project-management and time-management skills in a fast-paced environment.
• Executive presence and strong written/verbal communication skills.
• Proficiency with MS Office 365 and collaboration platforms.
• Ability to travel 20–25% and work onsite as needed.
• Comfort working in a remote environment and maintaining a professional workspace.

Responsibilities

• Serve as the primary staff liaison for assigned clients and support Boards of Directors, Executive Committees, and Committees.
• Provide day-to-day operational management, establish project plans and timelines, monitor deliverables; attend board meetings and ensure action items are completed.
• Prepare agendas, meeting materials, reports, and minutes; keep client leadership informed of priorities, risks, and opportunities.
• Collaborate with finance to develop and monitor annual operating budgets and resource planning.
• Support Education and Program Committees in CME activities and professional programs.
• Coordinate disclosures and ensure ACCME compliance and policies.
• Manage educational program workflows, abstracts, invites, approvals, and evaluations.
• Analyze program and operational data for client reporting and improvement.
• Represent the firm professionally at client meetings, conferences, and events.
• Travel to meetings to provide onsite registration, governance, and staff support; perform other duties as needed.

Skills

Budgeting

Financial management

Project management

Executive presence

Communication skills

Microsoft Office 365

Remote collaboration

Travel availability

AI tools usage

Independent work

Education

Bachelor’s degree

Tools

Microsoft Office 365

Job description

WJ Weiser & Associates is seeking an Associate Director to help implement the strategic goals of assigned client organizations while providing day-to-day operational leadership and exceptional client service.

This role is well suited for a self-directed association professional who can manage multiple priorities, communicate confidently with volunteer leaders, and shepherd projects from planning through completion.